What are Kepler and Ezekia?
Kepler is a recruitment CRM built around AI Chat and a searchable database. AI Chat is on every page, reads the whole workspace and creates or updates records once a person approves the change.
Around AI Chat sit the everyday parts of a desk:
- pipelines, jobs, tasks and an activity timeline on every record
- Gmail and Outlook sync, with AI-drafted emails and one inbox for email and WhatsApp
- a meeting notetaker for Microsoft Teams, Zoom and Google Meet
- CV parsing and formatting onto your own branded template
- campaigns, automations, a client portal and a consent ledger
- LinkedIn search that shows whether a person is already in your database
- a job board on your own domain, a public API and an MCP server
Ezekia describes itself as “the AI-powered all-in-one BD, CRM & ATS platform” for executive search firms, in-house executive recruiting teams and talent partners. Its data model follows the search: a List becomes an Opportunity, and an Opportunity becomes an Assignment. It runs on Microsoft 365, with a white-labelled client portal and an AI Sidekick.
What is the main difference between Kepler and Ezekia?
The main difference is how you work. In Kepler you ask AI Chat in plain English, for example “who have we spoken to about CFO roles in fintech, and what did they say about relocating?”, and it searches CVs, notes, emails and call transcripts for you. It then scores people against the brief and proposes record updates you approve.
Kepler is one plan at one published price, USD 99 per user per month billed annually, with the AI included. There is nothing to assemble. AI Chat, matching, the notetaker and record updates are all in that figure.
Ezekia’s model is a platform built around the retained search assignment, with Microsoft 365 throughout. Its AI Sidekick summarises profiles and assignments, drafts outreach and reaches Outlook, Teams and SharePoint through connectors. Ezekia quotes each firm individually.
How do Kepler and Ezekia compare on AI and search?
- Search. Kepler searches candidates, CVs, notes, emails and call transcripts in plain English, so a line in an old candidate report or something said on a call can surface the right person. Ezekia finds candidates from free-text prompts, dictation or a job description, with vector search, a Query Builder and “People like this” over its records.
- Meeting notes. Kepler’s notetaker joins Teams, Zoom and Google Meet calls and files the summary, next steps and transcript on the record, where search can find it later. Ezekia does not have its own meeting notetaker. It integrates third-party notetakers such as Metaview, Carv, CoRecruit and HireLogic, and offers voice transcripts on researcher notes.
- Matching. Kepler scores every candidate from 0 to 100 against the job. The score comes from criteria taken from the job description, which you can edit, and each one shows the line from the CV, call or email behind it. Ezekia matches against a job spec with must-have, important and exclude filters.
- Record updates. Kepler turns emails, calls and messages into suggested updates that a person approves, and keeps history and undo on every field. Ezekia syncs Outlook mail, meetings, contacts and tasks, and shows a unified activity timeline in its Journal View.
- Outside AI clients. Kepler runs an MCP server, so Claude or ChatGPT can search and update your workspace within the permissions you grant. Ezekia runs an MCP server so Claude, ChatGPT or Copilot can search candidates and update records.
How do Kepler and Ezekia handle clients, consent and email?
- Client portal. Kepler invites a hiring manager to a job-scoped portal with a magic-link sign-in. You share candidates one at a time, in bulk or automatically at a chosen stage, optionally blind with a redacted CV, and the client rates, comments and requests interviews. Ezekia’s white-labelled portal shares shortlists, reports, feedback and search activity, with the firm controlling what the client sees.
- Candidate documents. Kepler formats a candidate onto your own branded template and downloads DOCX or PDF. Ezekia produces reports in Word, PDF, PowerPoint and Excel from custom templates.
- Consent. Kepler keeps a consent ledger per person with purposes, a lawful basis, given and valid-until dates and withdrawals, and gates campaign audiences on it. Ezekia manages consent notifications and renewals, right-to-be-forgotten handling and data access requests.
- Email and calendar. Kepler syncs two-way with both Gmail and Outlook and offers booking links on both. Ezekia’s published material describes Microsoft 365 and does not name Google Workspace (6 Sep 2026).
- Outreach. Kepler’s campaigns send the emails for you and remind your team when it is time to call or reach out on LinkedIn or WhatsApp, with sending caps per mailbox and attribution to placements. Ezekia lists Email Sequencing among its modules, and its Sidekick drafts personalised outreach.
- Contact details. Kepler finds work and personal emails, mobile numbers and LinkedIn URLs, for one record or in bulk, with a review step. Ezekia integrates Altrata and HelloSky for people intelligence.
- LinkedIn. Kepler can search LinkedIn, shows whether a person is already in your database and what has changed since you last spoke, and adds them if they are not.
How much do Kepler and Ezekia cost?
Kepler is USD 99 per user per month billed annually (USD 1,188 per seat per year), or USD 129 monthly. That is one plan with every feature, unlimited records, free migration and a monthly AI allowance, with more on request. AI Chat is included on every plan, monthly and annual, with no add-on or upgrade needed.
Ezekia Enterprise is the comparison. It is the one paid tier, and Ezekia’s “AI-powered workflows & search” are only on it. Ezekia’s pricing page, checked 13 Sep 2026, shows it as CUSTOM, per user, monthly and quoted individually, so there is no public figure to set beside Kepler’s.
Which firms is Kepler built for?
Kepler is built for search and recruitment firms whose most valuable asset is their database: years of CVs, researcher notes, email threads and call recordings. You ask AI Chat a question and it answers across all of it, then acts once you approve.
It suits firms that need to show a client, criterion by criterion, why a candidate scored as they did, and that want every profile update proposed rather than applied silently. It also suits mixed desks, with retained work beside contingency, interim or in-house hiring, because AI Chat works the same way across all of them.
And it suits firms on Google Workspace as well as Outlook that want one published price with everything on and the migration done for them.
Can you migrate from Ezekia to Kepler?
Yes, and Kepler does the migration for you on every plan. You send an export from Ezekia plus any loose CVs and spreadsheets, and Kepler handles the extraction, mapping, de-duplication and checks. Custom fields are rebuilt as real fields, which matters for a search firm with years of bespoke fields.
Before the full load you review fifty of your own records, fully parsed. Activity, stages and history come across, and consent records land in Kepler’s ledger with their purpose, lawful basis and dates.
The parsing engine comes from RemakeCV, a CV parsing tool built by the same team as Kepler and used by 300+ recruitment agencies. The migration is free, Kepler commits to “in days”, and you can export your whole workspace at any time with no exit fee.
Frequently asked questions
Is Ezekia better than Kepler for executive search?
It depends on how you want to work. If you want a modern, easy-to-use CRM with the AI included, where you ask AI Chat in plain English and it finds, ranks and updates records for you, choose Kepler. It is one plan at USD 99 per user per month billed annually, works with Gmail and Outlook, and includes a free done-for-you migration.
If you want a Microsoft 365 platform built around the retained search assignment, quoted per firm, Ezekia is built for that.
How much does Ezekia cost compared to Kepler?
Ezekia’s AI workflows and search are only on Enterprise, its one paid tier, priced CUSTOM, per user, billed monthly (13 Sep 2026). There is no public figure. Kepler, for comparison, is USD 99 per user per month billed annually, or USD 129 monthly, with every feature included.
Does Kepler have a client portal for shortlists?
Yes. Kepler invites a hiring manager to a job-scoped portal with a magic-link sign-in and no account to create. The client rates each candidate 1–5, leaves comments and requests interviews, and each action lands on the job timeline and in your inbox. Ezekia’s portal is white-labelled and shares shortlists, reports, feedback and search activity.
Do Kepler and Ezekia work with Gmail and Google Workspace?
Kepler syncs two-way with both Gmail and Outlook, links threads to the right record and offers booking links on both. Its notetaker joins Teams, Zoom and Google Meet calls. Ezekia’s published material describes Microsoft 365 throughout and does not name Google Workspace as of 6 Sep 2026.
How does Ezekia’s AI compare with Kepler’s?
Kepler’s AI is AI Chat, inside the app. It searches CVs, notes, emails and call transcripts, scores each candidate from 0 to 100 with the line behind every criterion, drafts emails and writes nothing until you approve. Its own notetaker files every call on the record.
Ezekia’s AI Sidekick summarises profiles and assignments, drafts outreach, suggests similar people and reaches Microsoft 365 through connectors. Ezekia does not have its own meeting notetaker. Both run an MCP server for outside AI clients such as Claude and ChatGPT.
Does Kepler offer single sign-on?
Yes. Single sign-on is available on the Enterprise plan, and MFA is available to every member with an admin switch to require it. Ezekia lists SSO on its integrations page.
How does Kepler handle confidential searches?
Kepler’s client portal lets you choose which fields a client sees, share a candidate blind with a redacted CV, and keep sensitive fields out of the client view. Ezekia’s portal has per-field and per-candidate visibility controls for confidential project information.
Sources
Every claim about another vendor on this page comes from that vendor's own public material. Where a vendor does not publish something — pricing is the usual one — this post says so rather than estimating.
- Ezekia — home Positioning as “the AI-powered all-in-one BD, CRM & ATS platform”, “Now with AI Sidekick”, and the published module list, including Client Portal, Candidate Reporting, Email Sequencing, MS 365 Integration and People Like This.
- Ezekia — full functionality list Lists, Opportunities and Assignments as project types; researcher notes with voice transcripts; vector search, Query Builder and job-spec matching with must-have, important and exclude filters; MCP integration; GDPR management and data access requests; Journal View.
- Ezekia — pricing One paid tier, Enterprise, shown as CUSTOM, per user, monthly, listing “AI-powered workflows & search”. “All plans are scoped and quoted individually.”
- Ezekia — client portal Sharing shortlists, reports, interview feedback, project updates and search activity; firm control over candidate visibility, shared documents, custom fields and confidential project information; white-labelling.
- Ezekia — candidate reporting Candidate reports in Word, PDF, PowerPoint or Excel from custom report templates.
- Ezekia — Microsoft 365 integration Synchronising emails, meetings, contacts, tasks and calendars between Outlook and Ezekia; Sidekick connectors reaching Teams, OneDrive, SharePoint and Outlook. No mention of Google Workspace or Gmail.
- Ezekia — integrations Altrata, HelloSky, CoRecruit, HireLogic, Metaview, Carv, SSO and others. The source for third-party notetaker integrations.
- Ezekia — AI and automation AI Sidekick summaries, drafted outreach, similar-people suggestions, search “using natural language and AI” from free-text prompts, dictation or job descriptions, meeting intelligence through partners (MetaView, Quil, Corecruit, Carv), and Ezekia’s MCP server for Claude, ChatGPT and other tools.
- Kepler — pricing USD 99 per user per month billed annually (USD 1,188 per seat per year), one plan with every feature included, unlimited records and storage, free done-for-you migration, additional AI capacity on request, USD 129 monthly option, full export with no exit fee.
Kepler is a recruitment CRM and this post is published by Kepler, so read it as an interested party's account. We have tried to describe Ezekia as its own team would recognise it, and every factual claim is sourced above. If something here is out of date or wrong, tell us and we will correct it.