Sophia Bennettto me
Today, 09:12Re: Senior Data Engineer at Northwind
Thanks for sending the details over. The role sounds great, and I can start on 3 October if the timing works for them.
Kepler vs Invenias: the AI-first choice. Ask Kepler’s AI Chat across every CV, note, email and call.
Kepler is a web app where you ask AI Chat in plain English and it searches CVs, notes, email threads and call transcripts together. It runs in any browser on Mac or Windows, on one published plan at USD 99 per user per month, with AI Chat included. Invenias by Bullhorn is built around a Windows desktop application that runs with Outlook, and every edition is quote-only.
The short answer
The difference is how you work.
Kepler is a simple, modern CRM where you ask AI Chat in plain English instead of searching by hand. AI Chat is included on every plan, monthly and annual, with no add-on or upgrade needed.
Invenias by Bullhorn is a search-assignment tool with an optional AI Assistant that runs on the firm’s own OpenAI account, and no published price.
- Choose Kepler if
- Your firm’s real asset is years of CVs, candidate reports, notes, email threads and call recordings, and nobody can search them. You want to ask one question and get the right people back with the reasons shown. You want calls and emails turned into updates you approve, a client portal and consent records in the seat price, and one web app on Mac or Windows at a price you can read on a web page.
- Invenias is built for
- A search-assignment tool built around a Windows desktop application that runs with Outlook.
Written from Invenias's own public documentation and pricing pages, . Tell us if we have something wrong and we will correct it.
Longer reads: the full Invenias review and the best Invenias alternatives in 2026.
Side by side
Where the two differ.
- 9 Kepler ahead
| Dimension | keplerKepler | Invenias |
|---|---|---|
| AI Chat and matching | 5 dimensions: 5 Kepler ahead | |
| AI Chat |
Kepler
Kepler ahead.
On every page and every plan Ask in plain English and it finds and updates records once you approve. |
Invenias
An optional AI Assistant On Person and Assignment records, requested through your Account Manager. |
| AI pricing |
Kepler
Kepler ahead.
Included in the seat price A monthly AI allowance comes with the plan. More is available on request. |
Invenias
Runs on your own OpenAI account The firm supplies OpenAI or Azure OpenAI credentials. |
| Search |
Kepler
Kepler ahead.
Ask in plain English across everything AI Chat searches CVs, notes, email threads and call transcripts together. |
Invenias
Natural language search and document search Boolean advanced search in the web app covers the main text fields, positions and the default CV. |
| Matching |
Kepler
Kepler ahead.
A 0 to 100 score for every candidate Based on criteria from the brief, which you can edit. Each criterion shows the line from the CV, call or email behind it. |
Invenias
AI candidate matching Surfaces ranked profiles. |
| Record updates from calls |
Kepler
Kepler ahead.
Suggested updates you approve Calls, emails and messages become field updates and tasks. |
Invenias
Does not have it yet Invenias does not have AI that updates records from calls or notes yet. |
| Clients and consent | 3 dimensions: 0 Kepler ahead | |
| Client portal |
Kepler
Both have this.
A client portal for each job, included Clients sign in from an email link, rate candidates 1–5, comment and ask for interviews. CVs can be shared blind. |
Invenias
Both have this.
Invenias Client, only in the Executive Edition Clients see candidate lists, profiles and assessments and give feedback and scores. |
| Consent records |
Kepler
Both have this.
Consent records for every person Purpose, lawful basis and valid-until date, with consent that is running out flagged. |
Invenias
Both have this.
Bulk consent requests Emails carry the purpose and legal basis for holding the data. |
| Reporting |
Kepler
Both have this.
Billings and consultant splits, included Read from real placements, with each fee, invoice status and payment status. |
Invenias
Both have this.
Invenias Analytics Part of the Executive Edition bundle. |
| Platform and price | 4 dimensions: 4 Kepler ahead | |
| Where it runs |
Kepler
Kepler ahead.
A web app in any modern browser The full product, with nothing to install. |
Invenias
A Windows 11 desktop application with Office Bullhorn says the Essentials web app is “not an alternative” to it. |
| Mac |
Kepler
Kepler ahead.
Works the same on a Mac Kepler runs in the browser on Mac or Windows. |
Invenias
Desktop application needs Windows 11 Mac users are directed to the Essentials web app and the Office 365 add-in. |
| Price |
Kepler
Kepler ahead.
USD 99 per user per month, published Billed annually, or USD 129 monthly. Every feature is included. |
Invenias
Quote-only on every edition The Executive Edition, with Invenias Client, has no public price. |
| Plans |
Kepler
Kepler ahead.
A single plan Every feature, with unlimited records and storage. |
Invenias
Essentials, Professional and Executive Invenias Client, Analytics, Proximity and Premium Data Privacy are bundled only in the Executive Edition. |
The difference in practice
Ask the whole database a question, not one record.
Kepler puts AI Chat on every page. It searches everything you own, from CVs and notes to email threads and call transcripts, shows the records it used, and acts on them once you approve. The Invenias AI Assistant is optional, works on Person and Assignment records, and runs on OpenAI or Azure OpenAI credentials the firm supplies.
Active data engineers in London who have used Kafka in production, available within a month
Found 4 candidates. Three mention Kafka on their CV; one said it on a recorded call last week.
| Candidate | Current employer | Notice | Why it matched |
|---|---|---|---|
| Sophia Bennett | Monarch Analytics | 1 month | Kafka streaming for card transactions at Halcyon CV |
| Amir Hassan | Northwind Capital | 2 weeks | Kafka feed for the risk platform CV |
| James Okafor | Juniper Systems | 3 months | Rebuilt the Kafka clickstream pipeline CV |
| Oliver Chen | Northwind Capital | Immediate | Mentioned running Kafka on the 2 Sep call Call note · 2 Sep |
Suggested, not applied
A call changes a candidate’s notice period. You still get the last word.
Kepler turns calls, emails and messages into suggested updates, each with the recording or message it came from attached. Nothing changes until a person accepts it, and every change can be undone. Invenias does not have AI that updates records from calls or notes yet.
Three candidates · this week
Amir Hassanonline
WhatsAppAre you still keeping half an eye out?
I handed my notice in this morning, so I am actively looking now.
Catch-up call · 14 minJames Okafor · Today, 11:20
ZoomJames · 11:26For my next move I am looking for £105,000. I would want a step up for a move.
ListsData engineers · London
Assistant
| Candidate | Available from | Status | Expected salary | Notice period | Company | Owner | Skills | |
|---|---|---|---|---|---|---|---|---|
| Sophia Bennett | Not set | Passive | £90,000 | 1 month | Monarch Analytics | Priya Nair | ||
| Amir Hassan | 14 Oct 2026 | Passive | £85,000 | 2 weeks | Northwind Capital | Priya Nair | ||
| James Okafor | Immediate | New | £100,000 | 3 months | Juniper Systems | Tom Reilly | ||
| Mei Tan | Not set | Passive | S$160,000 | 2 months | Atlas Cloud | Tom Reilly | ||
| Elena Rossi | Not set | Active | €78,000 | 1 month | Forma | Tom Reilly | ||
| Oliver Chen | Immediate | New | £88,000 | None | Northwind Capital | Priya Nair | ||
| Rahul Menon | 2 Nov 2026 | Active | £92,000 | 1 month | Juniper Systems | Priya Nair | ||
| Yuki Tanaka | Not set | Passive | ¥14,000,000 | 3 months | Atlas Cloud | Tom Reilly | ||
| Hafiz Rahman | 20 Oct 2026 | Active | S$145,000 | 2 weeks | Meridian Partners | Priya Nair | ||
| Clara Nowak | Not set | New | €84,000 | 1 month | Forma | Tom Reilly | ||
| Daniel Okonkwo | Immediate | Active | £78,000 | None | Northwind Capital | Priya Nair | ||
| Ana Ferreira | 8 Dec 2026 | Passive | €96,000 | 3 months | Juniper Systems | Tom Reilly | ||
| Tomas Novak | Not set | Active | €71,000 | 1 month | Monarch Analytics | Priya Nair | ||
| Grace Adeyemi | 27 Oct 2026 | Active | £105,000 | 2 weeks | Atlas Cloud | Tom Reilly | ||
| Ivan Petrov | Not set | Passive | €88,000 | 2 months | Forma | Priya Nair | ||
| Leila Haddad | Immediate | New | £82,000 | None | Meridian Partners | Tom Reilly | ||
| Marcus Reid | 16 Nov 2026 | Active | £98,000 | 1 month | Monarch Analytics | Priya Nair | ||
| Nadia Kaur | Not set | Passive | S$172,000 | 3 months | Northwind Capital | Tom Reilly |
Import CVs
500 CVs ready to import
412 PDF · 74 DOCX · 14 scanned
312 of 500 parsed
- scan_2019_archive_04.pdf Ready
- CV_Mei_Tan_final(2).docx Ready
- a_hassan_2024.docx Parsing…
PDF, DOCX or TXT · Max 10MB each
Cancel
Upload & review
The archive, read on the way in
Twenty years of CVs in a folder, searchable on day one.
A search firm’s memory is often a shared drive: candidate reports in Word, scanned references and old market maps in spreadsheets. Kepler reads a bulk drop of CVs or an old system’s export into searchable profiles, using the RemakeCV engine. It formats a candidate back out onto your own branded template as Word or PDF.
Where the engine comes from
Not a first attempt at parsing CVs.
Kepler's CV parsing and formatting come from RemakeCV, built by the same team and used by 300+ recruitment agencies. The migration that fills your database on day one runs on an engine that has been reading real agency CVs for years, not on something written for this launch.
The 300+ figure is RemakeCV's agency count. The parser reading your archive is the one those agencies already run.
Migration
Get migrated in days.
Get migrated in days.
We handle the whole move.
-
1. Send us the export
Whatever your current system gives you, plus loose CVs and spreadsheets sitting in folders. Not sure how to export? We will walk you through it.
-
2. We build the migration
Extraction, mapping, de-duplication and validation, the unglamorous half most vendors leave on your desk. Your custom fields are recreated rather than flattened into notes.
-
3. You look at a sample
Fifty of your own records, fully parsed. Your people, not a demo set. Tell us what we got wrong and we re-run.
-
4. Everything loads
The full database goes in, mailboxes and calendars connect, and history backfills onto the right records. We stay on it until your team is working.
Pricing
What each one costs, like for like.
Kepler's one price next to the Invenias plan that carries the features compared on this page. Cheaper tiers are listed underneath with what they leave out.
Kepler
One planUSD 99 per user / month, billed annually
USD 129 billed monthly
One plan, monthly or annual. AI Chat and every feature on this page are included, with no add-on or upgrade needed.
- Unlimited records and storage
- Migration done for you, on every plan
- A monthly AI allowance is included, and more capacity is available on request
Invenias
Executive EditionNot published
The premium tier bundling Invenias Client, the portal compared on this page. Quote-only.
- The AI Assistant is optional and runs on OpenAI or Azure OpenAI credentials you supply.
- Bullhorn’s published USD 99 and USD 165 seats are its staffing plans, not Invenias.
Cheaper tiers, not compared above
- Essentials · Quote onlyThe web application only, without the Executive bundle. Bullhorn says it is not an alternative to the desktop application.
- Professional · Quote onlyThe desktop application without Invenias Client, Analytics, Proximity or Premium Data Privacy.
From Invenias's pricing page, checked 13 Sep 2026.
Questions, answered.
Is Invenias better than Kepler?
It depends on how you want to work. If you want a simple, modern CRM with the AI included, where you ask AI Chat and it finds, ranks and updates records for you, choose Kepler. Kepler is a single plan at USD 99 per user per month billed annually, with a client portal, consent records and a free migration, and it runs in any browser. If you want a dedicated search-assignment tool built around a Windows desktop application that runs with Outlook, Invenias is built for that.
How much does Invenias cost compared to Kepler?
Kepler is USD 99 per user per month billed annually (USD 129 monthly), on a single plan with every feature included. The Invenias tier to put beside it is the Executive Edition, which bundles the Invenias Client portal and is quote-only. The Essentials and Professional editions are also unpriced, and Bullhorn’s published USD 99 and USD 165 seats are its staffing plans, not Invenias.
Does Invenias have AI?
Kepler’s AI Chat, plain-English search, 0 to 100 matching and updates from calls and emails are all included on every plan. Invenias has natural language search, AI candidate matching, document search and relationship intelligence. Its AI Assistant is optional, requested through an Account Manager and run on the firm’s own OpenAI or Azure OpenAI account. Invenias does not have AI that reads call transcripts or notes and updates records yet.
Does Kepler have a client portal and GDPR consent records?
Yes, both, in the seat price. Hiring managers sign in to a portal for each job from an email link, rate candidates 1–5, comment and request interviews, and CVs can be shared blind. Consent records hold the purpose, lawful basis and valid-until date for each person and flag consent that is running out. Invenias Client is only in the Executive Edition.
Do Kepler and Invenias work on a Mac?
Kepler is one web app that runs the same way in any modern browser, on Mac or Windows, with nothing to install. The full Invenias desktop application needs Windows 11, and Mac users are directed to the Essentials web app with the Office 365 add-in.
How hard is it to move from Invenias to Kepler?
Kepler runs the migration for you, free, on every plan. You send an Invenias export plus the material a search firm keeps outside the system, such as candidate reports in Word and market maps in spreadsheets. Kepler handles the extraction, mapping, de-duplication and checks, rebuilds custom fields as real fields, and brings activity, stages and history across. You review fifty of your own records, fully parsed, before the full load.
See it run on your own database.
Bring your hardest search to a 15-minute call. We will run it live, on real records, and talk through what a migration would look like.