What are Kepler and Recruit CRM?
Kepler is a recruitment CRM built around AI Chat and a searchable database. AI Chat sits on every page, reads the whole workspace and creates or updates records once a person approves the change. Kepler is sold as one plan at one price.
Around AI Chat sit the everyday parts of a desk:
- pipelines, jobs, email and calendar sync, and AI drafting in every email composer
- a meeting notetaker for Microsoft Teams, Zoom and Google Meet
- calls and SMS through a connected Ringover, RingCentral, Twilio, JustCall or Telnyx line
- one inbox for email and WhatsApp messages
- CV parsing and formatting, campaigns, automations and reporting
- a client portal, a consent ledger, a job board on your own domain, and a public API with an MCP server
Recruit CRM is an ATS and CRM for recruitment agencies. It covers candidates, companies, jobs, a deals pipeline, a Chrome sourcing extension, resume parsing, calling, bulk texting, sequences and reporting, with AI features across them. Its pricing page lists three plans and six separately priced add-ons.
What is the main difference between Kepler and Recruit CRM?
The main difference is how you work. In Kepler you ask AI Chat a question, for example “which of my Berlin candidates has shipped a payments integration, and who owns them?”, and it answers from the whole database. It can then shortlist those people, draft the email or update the records, with your approval.
Kepler’s search reads CVs, notes, emails and call transcripts, not just profile fields. Everything is in one plan at USD 99 per user per month billed annually, so there are no add-ons to choose.
Recruit CRM is a broad all-in-one system with AI built into individual tasks. Its help centre documents fourteen AI features, including matching, summaries, AI Assist for notes, a call transcript generator and a submission agent.
Recruit CRM does not have a plain-English AI search across your own database. Its Boolean search covers the record’s profile and “only the file uploaded in the default ‘Resume’ field”, and its AI Sourcing searches an external database of profiles.
How much does Recruit CRM cost compared with Kepler?
Kepler is USD 99 per user per month billed annually, or USD 129 monthly. That is one plan with every feature, unlimited records, free migration and a monthly AI allowance, with more on request. AI Chat is included on every plan, monthly and annual, with no add-on or upgrade needed.
Recruit CRM Business is USD 135 per user per month billed annually or USD 159 monthly, checked 13 Sep 2026. It is the fair comparison because it is the first tier with fifty AI matches, MCP access and the open API.
- Pro is USD 95 annual (USD 109 monthly). It has two AI matches, one pipeline and one sequence, and no API or MCP.
- Enterprise is USD 215 annual (USD 259 monthly) and is the only plan that bundles the add-ons.
- On Pro and Business, you pay extra for add-ons: LinkedIn messaging at USD 12 and Advanced Analytics at USD 25 per user per month, plus automation, Recruit Craft, multiposting and enrichment.
- Done-for-you migration is paid by data volume. The CSV import tool is free.
How do Kepler and Recruit CRM match candidates to jobs?
Kepler scores every candidate from 0 to 100 against the job. The score comes from criteria taken from the job description, which you can edit, and each one shows the line from the CV, call or email behind it.
Recruit CRM also ranks candidates “on a scale from 0 to 100”, from a job description or an ideal candidate’s profile. It reads skills, experience, education, location, job titles and industry from the resume, and a candidate needs a CV in the default Resume field to be included.
Kepler’s matching is in the seat price on every plan. Recruit CRM sets the number of matches by plan: two on Pro, fifty on Business and Enterprise.
How do Kepler and Recruit CRM record what changed?
Kepler keeps history on every field. Each change shows who or what made it, and an AI-suggested change shows the email, call or message it came from, with an undo. When two people edit one record at once, Kepler stops one edit silently overwriting the other.
Recruit CRM has an audit log covering the last 30 days, for Account Owner and Admin roles. It is only on Business and Enterprise, and its help centre notes that actions made through the API are not recorded in it.
The two also keep profiles current differently. Kepler reads the emails, calls and messages on a record and proposes updates for a person to approve. Recruit CRM’s Self Updating Profiles emails the candidate a form to fill in.
How do Kepler and Recruit CRM handle calls, texts, job pages and contact details?
- Meetings. Kepler’s notetaker joins Microsoft Teams, Zoom and Google Meet calls and files the summary, next steps and transcript on the record. Recruit CRM does not have its own meeting notetaker. Its call transcript generator covers calls placed through Recruit CRM’s own calling feature.
- Calls. Kepler connects Ringover, RingCentral, Twilio, JustCall or Telnyx, imports call history and recordings, transcribes the calls you choose, and offers click-to-call on Ringover and RingCentral. Recruit CRM places and records calls in the product.
- Texts. Kepler sends a consent-checked SMS from your connected line and logs SMS history to the record. Recruit CRM’s bulk texting is only on Business and Enterprise, and its sequences include an SMS step.
- Job pages. Kepler publishes roles to a branded careers site on your own domain, included in the plan, with Google-for-Jobs data on every role and applicants parsed and scored on arrival. Recruit CRM sells Recruit Craft, a careers website builder, and Job Multiposting as add-ons below Enterprise.
- Contact details. Kepler finds work and personal emails, mobile numbers and LinkedIn URLs, for one record or in bulk, with a review step. Recruit CRM’s enrichment finds emails and phone numbers, with 25 free credits on every plan and 500 per user per month on Enterprise.
- Sourcing. Kepler can search LinkedIn, shows whether a person is already in your database and what has changed since you last spoke, and adds them if they are not. Recruit CRM’s AI Sourcing searches “across the internet with natural language”.
Where do Kepler and Recruit CRM offer the same thing?
- Client portal. Kepler invites hiring managers to a job-scoped portal with a magic-link sign-in. You share candidates, optionally blind, and the client rates them 1–5, comments and requests interviews. Recruit CRM offers a hiring manager portal.
- AI email drafting. Kepler drafts in any composer from the thread, the record, recent notes and the job, and summarises a thread in one click. Recruit CRM lists AI Smart Email Replies.
- Sequences. Kepler’s campaigns send the emails for you and remind your team when it is time to call or reach out on LinkedIn or WhatsApp, with sending caps per mailbox and attribution to placements. Recruit CRM’s sequences include an SMS step, with one sequence on Pro.
Which agencies is Kepler built for?
Kepler is built for agencies whose main asset is a large database: years of CVs, notes, emails and call transcripts. You ask AI Chat a question and it answers across all of it, then acts on the answer once you approve.
It suits agencies that need to show a client why a candidate scored as they did, and that want profile updates proposed rather than applied silently. It also suits agencies that would rather pay one price with everything on than build a plan from a tier and six add-ons.
And it suits agencies that have stayed on an old system because moving looked expensive. Kepler’s migration is free on every plan, done by Kepler, and completed in days.
Can you migrate from Recruit CRM to Kepler?
Yes, free on every Kepler plan. Recruit CRM’s own FAQ says you can cancel at any time and should export your data first. You send that export plus any loose CVs and spreadsheets, and Kepler does the extraction, mapping, de-duplication and checks.
Custom fields are rebuilt as real fields, and activity, stages and history come across. You review fifty of your own records, fully parsed, before the full load.
The parsing engine comes from RemakeCV, a CV parsing tool built by the same team as Kepler and used by 300+ recruitment agencies. Kepler exports your whole workspace at any time with no exit fee.
Frequently asked questions
Is Recruit CRM better than Kepler?
It depends on how you want to work. If you want a modern, easy-to-use CRM with the AI included, where you ask AI Chat in plain English and it finds, ranks and updates records for you, choose Kepler. It is one plan at USD 99 per user per month billed annually, with a free done-for-you migration.
If you want a broad all-in-one system sold in tiers, with add-ons you switch on as you need them, Recruit CRM is built for that.
How much does Recruit CRM cost?
Recruit CRM Business, the first tier with fifty AI matches, MCP and the open API, is USD 135 annual or USD 159 monthly, checked 13 Sep 2026. Pro is USD 95 with two AI matches and no API. Enterprise is USD 215 and bundles the add-ons. Kepler, for comparison, is USD 99 per user per month billed annually (USD 129 monthly), with every feature included.
Is Recruit CRM cheaper than Kepler?
Not at the tier compared here. Kepler is USD 99 per user per month billed annually with everything included. Recruit CRM Business is USD 135, with analytics, LinkedIn messaging, automation, multiposting and enrichment billed on top. Recruit CRM Pro is USD 95, with two AI matches, no API, one pipeline and one sequence.
Which one can search the whole database with AI?
Kepler’s AI Chat is on every page. It reads the whole workspace, including emails and call transcripts, and creates or updates records once you approve. Kepler also runs an MCP server, so Claude or ChatGPT can work in the database from outside.
Recruit CRM does not have a plain-English AI search across your own database. It documents fourteen task-level AI features, and its MCP integration for Claude or ChatGPT is only on Business and Enterprise.
How does AI matching differ between Kepler and Recruit CRM?
Both score candidates from 0 to 100. In Kepler the score comes from criteria taken from the job description, which you can edit, and each one shows the line from the CV, call or email behind it. Matching is in the seat price. Recruit CRM needs a CV in the default Resume field and allows two matches on Pro and fifty on Business and Enterprise.
Does Kepler have a client portal and SMS?
Yes. Kepler’s job-scoped portal lets hiring managers rate candidates 1–5, comment and request interviews, with optional blind sharing and a redacted CV. For SMS, Kepler connects Ringover, RingCentral, Twilio, JustCall or Telnyx and sends a consent-checked text from your line. Recruit CRM offers a hiring manager portal, and its bulk texting is only on Business and Enterprise.
Does Kepler offer single sign-on?
Yes. Single sign-on is available on the Enterprise plan. MFA is available to every member, with an admin switch to require it across the workspace.
How hard is it to switch from Recruit CRM to Kepler?
Kepler does the migration for you on every plan at no cost. You send the export, Kepler maps and checks it, and you review fifty of your own records before the full load. Custom fields, activity, stages and history come across, and Kepler exports your whole workspace at any time with no exit fee.
Sources
Every claim about another vendor on this page comes from that vendor's own public material. Where a vendor does not publish something — pricing is the usual one — this post says so rather than estimating.
- Recruit CRM — pricing Pro USD 95 / Business USD 135 / Enterprise USD 215 per user per month billed annually; USD 109 / 159 / 259 billed monthly. Add-on prices for Advanced Analytics (USD 25), LinkedIn Messages (USD 12), Workflow Automation, Job Multiposting, Data Enrichment and Recruit Craft; candidate matching 2 / 50 / 50; one pipeline and one sequence on Pro; open API access from Business; free CSV import versus paid migration priced by data volume. recruitcrm.io/recruit-crm-mcp/ (13 Sep 2026) states MCP is available on Business and Enterprise only.
- Recruit CRM Help Center — advanced search, filters and Boolean search Boolean search covers "the record’s profile and uploaded CV (only the file uploaded in the default ‘Resume’ field)".
- Recruit CRM Help Center — AI capabilities The documented set of fourteen AI features. None of them is a plain-English search of your own database or a notetaker that joins Teams, Zoom or Google Meet calls.
- Recruit CRM Help Center — AI Sourcing in Recruit CRM AI Sourcing finds candidates in Recruit CRM’s Global Database of external profiles, without requiring them to exist in your own database.
- Recruit CRM Help Center — use AI to find candidate matches 0–100 ranking, the fields analysed, the default Resume field requirement, and the 2-match Pro cap versus 50 on Business and Enterprise.
- Recruit CRM Help Center — audit log functionality 30-day window, Account Owner and Admin access, Business and Enterprise, and "any action performed using the Recruit CRM API will not be recorded in the audit logs".
- Recruit CRM Help Center — AI call transcript generator Transcripts for calls recorded through Recruit CRM’s own calling feature.
- Recruit CRM — features Bulk texting and SMS sequences, calling, job multiposting, data enrichment, AI sourcing across the internet, LinkedIn messaging, Self Updating Profiles and Recruit Craft.
- Recruit CRM — data migration Free built-in Excel and CSV import tool; paid migration "priced based on the amount of data you need to import".
- Recruit CRM — Recruit Craft Careers website builder: included in Enterprise, added individually on Pro or Business.
- Recruit CRM — frequently asked questions AI Smart Email Replies, hiring manager portal, cancel at any time and export your data.
- Kepler pricing USD 99 per user per month billed annually (USD 1,188 per seat per year), one plan with every feature included, unlimited records and storage, free migration on every plan, additional AI capacity available on request.
Kepler is a recruitment CRM and this post is published by Kepler, so read it as an interested party's account. We have tried to describe Recruit CRM as its own team would recognise it, and every factual claim is sourced above. If something here is out of date or wrong, tell us and we will correct it.