The short list
- Kepler — for agencies that want the AI in the seat price, not a quote.
- Crelate — for US boutiques that want an optional back office.
- Loxo — for agencies that buy reach into a talent graph they do not own.
- Recruit CRM — for small agencies that want the lowest published seat price.
- Spott — for EU agencies that want an AI-native product with sequences.
- Vincere — for UK and APAC agencies with temp desks inside The Access Group.
- JobAdder — for agencies that advertise on paid job boards at volume.
Why do agencies look for a Recruiterflow alternative?
The reasons an agency shops around are structural, and each one is on Recruiterflow’s own pricing page or help centre, read on the dates in the sources.
- The AI is on a quote-only plan. Recruiterflow sells two plans. The AIRA Plan carries every AIRA agent — Notetaker, Matchmaker, Job Change Alerts, Field Updates, Submission and Task — plus omnichannel communication sync and custom BI dashboards, and its price is “Let’s chat custom pricing”. The Platform Plan is USD 119 per user per month billed annually or USD 149 monthly and has none of the agents. A buyer who wants the AI seen in the demo cannot read its price on the website.
- Migration is paid and slow. Self-serve Excel and CSV import is free, but white-glove migration is paid, priced by data volume, and Recruiterflow’s FAQ says it is typically completed in six to eight weeks. A migration fee waiver is discussed only on multi-year contracts.
- The careers page lives on Recruiterflow’s domain. Recruiterflow’s help centre hosts the careers page at recruiterflow.com/[company-name]/jobs, with an iframe embed as the alternative for your own site; no custom domain setup is documented. Roles accumulate search authority for the vendor’s domain rather than the agency’s.
- The product is the sequencing engine. Recruiterflow describes its sequences as “the most powerful sequencing engine out there, period”, sending email, calls, SMS and LinkedIn natively with branching logic. That is what the product is built around. An agency that does not run sequenced outbound — a retained desk, a database-led contingency desk — is paying for the engine it uses least.
Comparison at a glance
| Tool | Best for | Matched plan price (annual basis) | AI included in that plan | Publishes pricing |
|---|---|---|---|---|
| Kepler | Searching the database you already own | USD 99 per user / month, one edition | Yes, with a monthly allowance | Yes |
| Crelate | US boutiques wanting an optional back office | Business Plus: not published | Yes, the Advanced AI Assistant | Partly (Essentials and Business only) |
| Loxo | Buying reach into a talent graph | Professional: USD 199 per user / month | Yes, metered in credits | Yes |
| Recruit CRM | Small agencies on a budget | Business: USD 135 per user / month | Partly — fifty AI matches, add-ons for more | Yes |
| Spott | EU agencies wanting AI-native breadth | Pro: USD 199 per user / month | Yes, AI token spend included | Yes |
| Vincere | UK and APAC agencies with temp desks | From GBP 69 per user / month plus a Smart Pack from GBP 25 per agency / month, billed monthly | Add-on pack (Base Smart Pack) | Partly (UK “from” prices only) |
| JobAdder | Agencies that advertise on job boards | Recruiter Essential: not published | Yes, Adder Intelligence | No |
Recruiterflow itself, for reference: the AIRA Plan is quote-only with every AIRA agent included; the Platform Plan is USD 119 per user per month billed annually with none of them.
How we evaluated these alternatives
Every claim about another vendor on this page comes from that vendor’s own pricing page, product page or help centre, read on the date given in the sources; where a vendor does not publish a price, this post says so and does not estimate. The price shown is each product’s matched plan — the tier that carries the AI a buyer would compare — on an annual-billing basis, never the cheapest tier. Kepler is the publisher of this post and one of the seven entries; where each alternative is ahead of Kepler is taken from Kepler’s own review of it, unsoftened.
The 7 best Recruiterflow alternatives
1. Kepler
Kepler is a recruitment CRM built around one assistant and a searchable database. On AI it is closer to Recruiterflow than either vendor’s marketing suggests: both search CVs, notes, emails and call logs in plain English, both match against editable per-job criteria with reasons, and both can propose field updates for review rather than applying them. Kepler’s assistant sits in a sidebar on every page, reads the whole workspace and can create and update records behind an approval step. Around that sit pipelines, a meeting notetaker, CV parsing and formatting, a careers site on your own domain, campaigns, automations, a client portal, a consent ledger and one inbox for email, WhatsApp and LinkedIn.
Pricing. USD 99 per user per month billed annually (USD 1,188 per seat per year), or USD 129 monthly. One edition, every feature included, unlimited records and storage, a monthly AI allowance with additional capacity on request, and a done-for-you migration free on every plan. Volume pricing is available from 50 seats.
Where Recruiterflow is ahead of Kepler. Recruiterflow’s sequences send email, calls, SMS and LinkedIn messages natively with branching logic; Kepler’s campaigns send email and turn a call, LinkedIn or WhatsApp step into a task for a person. Recruiterflow sources from 850M+ profiles through AIRA Source, posts jobs to LinkedIn, Indeed and Glassdoor, models deals with a probability to close per stage, attaches interview scorecards to pipeline stages, ships custom BI dashboards, and states 2,100+ search firms with named case studies. Kepler has no sourcing pool, no multiposting, no deals object, no scorecard rubrics, no SMS inbox and no customers to name yet.
See Kepler pricing and what Kepler does.
2. Crelate
Crelate is a US-weighted recruiting CRM for boutique and mid-size agencies — Recruiterflow’s own segment — with a strong pipeline UI and an optional back office. Its AI looks outward: the Discovery Agent searches an external pool Crelate describes as up to 1 billion people and 20 million companies, and Crelate Deliver adds assignments, timekeeping, invoicing and payroll export for firms with lighter contractor volume. Automation and sequences sit on its Business Plus tier.
Pricing. The matched plan is Business Plus, the tier with the Advanced AI Assistant, automation and sequences, business-development workflows and the full API; it is priced “Custom, per user, paid annually” with no public figure (crelate.com/pricing, 13 Sep 2026). Business is USD 119 per user per month paid annually or USD 149 monthly without those; Essentials is USD 85 paid annually, capped at two users and 20,000 contacts. Texting, email campaigns, eSignature and contact enrichment carry an additional fee on every tier, and data migration is a separate Standard or Advanced package scoped by sales.
Where it is ahead of Kepler. Crelate Deliver runs assignments, timekeeping, invoicing and payroll export inside the platform, and Kepler has no back office of any kind. Crelate’s Discovery Agent searches an external pool of around a billion profiles; Kepler sells no candidate database. Crelate lists business-development workflows on Business Plus, texts contacts from the browser and from Crelate Connector, its iOS and Android app, and lists ISO and SOC 2 compliance among the enterprise options on its Platform tier. Kepler has no deals object, no SMS inbox, no mobile app and no certification.
Read Kepler vs Crelate side by side or the Crelate review.
3. Loxo
Loxo calls itself a talent intelligence platform: an ATS and CRM wrapped around a proprietary graph it publishes as 850M+ professionals, with an agentic workforce that longlists, shortlists and reaches out. For a Recruiterflow buyer it is the nearest like-for-like on outbound and sourcing together: Loxo Outreach runs multi-stage email and SMS sequences with A/B testing, and Loxo Source delivers contact information alongside a shortlist on the Professional plan.
Pricing. The matched plan is Professional at USD 199 per user per month billed annually and paid up front, the tier carrying Loxo Source, the agentic workforce with its AI Notetaker, Loxo AI Chat and API access, with 2,500 pooled credits per seat per month (loxo.co/pricing, 13 Sep 2026). Core at USD 149 drops all of those; no monthly price is published, and both priced tiers are labelled a new-customer limited-time offer. Migration into Loxo is free for Core teams of three seats or more; Professional and Enterprise migrations are scoped fixed packages.
Where it is ahead of Kepler. Loxo Source, an 850M+ professional graph with contact information delivered with shortlists, is a capability Kepler does not have in any form. Loxo Outreach runs email and SMS sequences with calls and meetings in the same platform; Kepler sends email only from a sequence. Loxo multiposts to eleven job boards including Indeed and ZipRecruiter, ships a sales CRM with deals, runs data-quality agents against its own company graph, puts SSO and SAML on Enterprise, and states 125,000+ recruiters with named customer stories. Kepler has none of those.
Read Kepler vs Loxo side by side or the Loxo review.
4. Recruit CRM
Recruit CRM is a broad, inexpensive ATS and CRM for small and mid-size agencies worldwide, priced aggressively per seat. It is the alternative for an agency leaving Recruiterflow on cost that still wants sequences: Recruit CRM includes SMS as a channel in its outreach sequences, and adds timesheets and invoicing, in-product calling, job multiposting and native mobile apps.
Pricing. The matched plan is Business at USD 135 per user per month billed annually or USD 159 monthly, the first tier with the fifty-match AI matching allowance and open API access (recruitcrm.io/pricing, 13 Sep 2026). Pro at USD 95 annual or USD 109 monthly has two AI matches instead of fifty, one sequence and no API. Enterprise at USD 215 annual or USD 259 monthly bundles the add-ons billed separately below it, such as Advanced Analytics at USD 25 and LinkedIn messaging at USD 12 per user per month. Done-for-you migration is paid, priced by data volume; the CSV import tool is free.
Where it is ahead of Kepler. Recruit CRM ships timesheets, invoicing and contractor pay, bulk SMS and SMS sequence steps, calling and recording inside the product, job multiposting to what it describes as 5,000+ channels, contact enrichment, AI sourcing across the open web, Android and iOS apps, and ISO 27001 and SOC 2 certification. Kepler has none of those; its SMS is a one-off send from a connected phone line and it does no enrichment.
Read Kepler vs Recruit CRM side by side or the Recruit CRM review.
5. Spott
Spott is an AI-native ATS and CRM, EU-weighted, and the closest peer of both Recruiterflow and Kepler in ambition. It ships many discrete AI features — CV diffing, enrichment, matching, inbound triage, call mining, scorecards — rather than one assistant, with an MCP server for cross-record work in ChatGPT or Claude. Its Pro plan carries multi-channel sequences with automatic mailbox warm-up, and its telephony integrations put SMS threads in the inbox.
Pricing. The matched plan is Pro at USD 199 per user per month billed annually or USD 249 monthly, which adds automations, multi-channel sequences, a marketing suite and data enrichment to Core’s notetaker, search and matching (spott.io/pricing, 13 Sep 2026). Core is USD 139 annual or USD 169 monthly without those four. AI token spend is included in every plan; enrichment credits cost extra. Spott runs migration itself, typically over four weeks, and publishes no migration fee.
Where it is ahead of Kepler. Spott has an opportunities pipeline with weighted value per stage, interview scorecards with a rubric per job, seven VoIP integrations including Aircall with live inbound call cards and an SMS inbox, job multiposting through Broadbean and idibu, contact enrichment through a waterfall of providers, company hierarchies, iOS and Android apps, and ISO 27001 certification with EU hosting. Kepler has none of those.
Read Kepler vs Spott side by side or the Spott review.
6. Vincere
Vincere is a recruitment operating system with a wide module list, sold to mid-size agencies in the UK and APAC and now part of The Access Group. It is the alternative for an agency whose growth is temp and contract rather than outbound, because Vincere TimeTemp covers timesheets, shift scheduling, pay rules and invoicing. Vincere’s AI — Copilot, candidate scoring and a content optimiser — comes as a Smart Pack added to the licence.
Pricing. The UK page publishes the CRM and ATS licence from GBP 69 per user per month billed monthly, plus the Base Smart Pack, which carries the AI, from GBP 25 per agency per month; no annual figure is published and the page says pricing varies and offers a tailored quote (theaccessgroup.com, Vincere pricing, 13 Sep 2026). The enrichment agent, chatbots and CRM automation need the Automate pack, from GBP 235 per agency per month, and advanced analytics and third-party connectors are paid add-ons.
Where it is ahead of Kepler. Vincere TimeTemp covers timesheets, leave, shift scheduling, pay rules and self-bill invoicing, with Access FastTrack360 Evo for payroll beside it; Kepler has no back office. Vincere multiposts jobs through Broadbean and idibu, sends SMS from the record, ships iOS and Android apps, runs recorded video interviews through Vinneo, offers candidate-facing portals, sits inside a large software group with a shared implementation organisation, and puts its base at 22,000+ recruiters. Kepler has none of those.
Read Kepler vs Vincere side by side or the Vincere review.
7. JobAdder
JobAdder is a long-established ATS with a large job-board and integration network, sold to agencies and in-house teams and weighted to APAC. It is the alternative for an agency whose flow comes from advertising rather than outbound: JobAdder posts one written ad to more than 200 job boards in one click, and its marketplace publishes more than 100 integrations. Its AI, Adder Intelligence, covers Smart Summaries, Smart Sync, Smart Job Descriptions and Smart Floats.
Pricing. JobAdder publishes no price for any plan in any currency; the process is request pricing, see a demo, then receive a tailored proposal (jobadder.com/pricing, 13 Sep 2026). The matched plan is Recruiter Essential, the card that lists Adder Intelligence; Recruiter Lite is the cheaper tier and drops Adder Intelligence, standard automations and analytics and API access. Dedicated IP, API + sandbox, single sign-on, Broadbean, Smart Forms and the Hiring Manager Portal are paid add-ons, and the migration cost is not published.
Where it is ahead of Kepler. JobAdder multiposts to 200+ job boards, carries 100+ integrations including payroll and billing partners, ships iOS and Android apps, publishes SMS recruitment as a platform feature, offers client, candidate, hiring manager and agency portals, models an opportunity pipeline, connects LinkedIn Recruiter System Connect and SEEK Talent Search, holds ISO 27001:2022 certification, and publishes years of customer case studies. Kepler has no multiposting, one job-scoped client portal on its own domain, no mobile app, no opportunities object and no certification.
Read Kepler vs JobAdder side by side or the JobAdder review.
Which Recruiterflow alternative should you choose?
If outbound sequences across SMS, calls and LinkedIn are how your desk makes money, be careful about leaving Recruiterflow at all, and if you do, the honest answer is Loxo or Spott: both run SMS inside a sequence, and Loxo adds a sourcing graph while Spott adds automatic mailbox warm-up. Kepler’s sequences send email only and turn every other channel into a task for a person.
If you want the AI in the price rather than in a quote — and your real asset is the database you already have, with years of CVs, notes, email threads and call transcripts that no keyword search reaches — Kepler is built for that problem. One assistant reads all of it and can act on the answer behind an approval step, and the price is USD 99 per user per month with the API, the AI allowance and the migration inside it.
If you place contractors and need pay and bill in the same system, Recruiterflow was never the natural home and neither is Kepler. Crelate for a US boutique that wants an optional back office, Vincere for UK and APAC temp desks inside The Access Group, or Recruit CRM if the budget is the constraint.
If a large share of your placements come from paid job boards, JobAdder’s one-click posting to 200+ boards is the daily saving; it publishes no price at all, so start that conversation early.
Frequently asked questions
Is Kepler a good Recruiterflow alternative?
Kepler is a good Recruiterflow alternative for an agency that wants the AI in the seat price and whose problem is the database it already owns. On AI the two are close — both search CVs, notes, emails and call logs in plain English, both match against editable per-job criteria with reasons, and both can propose field updates for review — but Kepler publishes one price, USD 99 per user per month billed annually with every feature included and a free migration, where Recruiterflow’s AIRA Plan is quote-only. Kepler is not a good Recruiterflow alternative if your desk runs on multichannel sequences: Kepler’s campaigns send email only, and it has no sourcing pool, no multiposting, no deals pipeline and no scorecard rubrics.
How much does Recruiterflow cost?
As of 13 Sep 2026, Recruiterflow publishes two plans. The Platform Plan is USD 119 per user per month billed annually or USD 149 monthly, with unlimited jobs, candidates, contacts and companies but none of the AIRA agents. The AIRA Plan, which carries every current and future AIRA agent plus omnichannel communication sync and custom BI dashboards, is listed as “Let’s chat custom pricing”. There are no add-ons within a plan. Self-serve Excel and CSV import is free; white-glove migration is paid, priced by data volume, and typically takes six to eight weeks.
Which Recruiterflow alternatives run SMS inside a sequence?
Of the seven on this list, Loxo (email and SMS sequences with calls and meetings in the same platform), Spott (multi-channel sequences with SMS threads in the inbox on four telephony providers) and Recruit CRM (SMS as a channel in its outreach sequences, with bulk texting on Business and Enterprise) run SMS as a sequence step. Crelate, Vincere and JobAdder also text candidates from the product. Kepler sends a one-off, consent-checked SMS from a connected Ringover, RingCentral, Twilio, JustCall or Telnyx line and has no SMS inbox and no SMS campaign step.
Which Recruiterflow alternative is the cheapest?
On the matched plan — the tier that carries the AI — Kepler at USD 99 per user per month billed annually is the lowest published figure on this list, followed by Recruit CRM Business at USD 135 and Loxo Professional and Spott Pro at USD 199. Crelate’s Business Plus and every JobAdder plan are quote-only, and Vincere publishes only UK “from” prices billed monthly. Comparing a cheaper tier without the AI — Recruit CRM Pro at USD 95, Crelate Business at USD 119, Recruiterflow’s own Platform Plan at USD 119 — is not like for like.
Can you migrate from Recruiterflow to Kepler?
Yes, and Kepler runs the migration for you on every plan at no charge, with no multi-year contract required. You send an export from Recruiterflow plus any loose CVs and spreadsheets; Kepler does the extraction, mapping, de-duplication and validation, rebuilds your custom fields as real fields rather than notes, and shows you fifty of your own records fully parsed before the full load. Activity, stages and history come across, not just names and email addresses, and a full workspace export is available at any time with no exit fee.
Which Recruiterflow alternative has its own sourcing database?
Loxo (Loxo Source, 850M+ professionals with contact information on Professional), Crelate (the Discovery Agent, up to 1 billion people) and Recruit CRM (AI Sourcing across the internet) each sell sourcing outside your own database, as Recruiterflow does with AIRA Source. JobAdder connects LinkedIn Recruiter System Connect and SEEK Talent Search rather than selling a pool of its own. Kepler, Spott and Vincere do not sell a sourcing database; Spott and Vincere enrich people already on your records, and Kepler does no enrichment at all.
Sources
Every claim about another vendor on this page comes from that vendor's own public material. Where a vendor does not publish something — pricing is the usual one — this post says so rather than estimating.
- Recruiterflow — pricing AIRA Plan “Let’s chat custom pricing”; Platform Plan USD 119 annual / USD 149 monthly; no add-ons within a plan; migration FAQ (free self-serve import, paid white-glove migration in 6–8 weeks, waiver on multi-year contracts); 2,100+ search firms.
- Recruiterflow — multichannel sequences Email, calls, SMS and professional networking platforms natively; branching logic; “the most powerful sequencing engine out there, period”.
- Recruiterflow Help Center — How to set up your careers page Careers page at recruiterflow.com/[company-name]/jobs; iframe embed; no custom domain documented.
- Crelate — pricing Essentials USD 85 annual (2 users, 20k contacts); Business USD 119 annual / USD 149 monthly; Business Plus custom; add-on fees on every tier; paid migration packages.
- Crelate home page Discovery Agent: up to 1 billion people and 20 million companies.
- Crelate — Deliver Assignments, timekeeping, invoicing and payroll export.
- Loxo — Pricing Professional from USD 199 and Core from USD 149 per user / month billed annually and paid up front; 2,500 pooled credits per Professional seat; migration terms; the 850M+ figure.
- Loxo Outreach Multi-stage email and SMS sequences with A/B testing; calls and meetings in the same platform; 125,000+ recruiters.
- Recruit CRM — pricing Pro USD 95 / Business USD 135 / Enterprise USD 215 annual; USD 109 / 159 / 259 monthly; add-on prices; matching allowances; sequences per plan; paid migration.
- Recruit CRM — features Timesheets, invoicing, bulk texting and SMS sequence steps, calling, multiposting, mobile apps.
- Spott pricing Core USD 139 annual / USD 169 monthly; Pro USD 199 annual / USD 249 monthly; AI tokens included, enrichment credits extra; migration typically four weeks.
- Spott product documentation Sequences and warm-up, opportunities, scorecards, telephony and SMS, multiposting, enrichment, company hierarchy, mobile app.
- The Access Group — Vincere pricing (UK) CRM and ATS from GBP 69 per user / month; Smart Packs Base GBP 25 and Automate GBP 235 per agency / month, all “from” and monthly; add-ons.
- JobAdder — Pricing No figure for any plan; tailored proposal; Recruiter Essential lists Adder Intelligence; Recruiter Lite feature list; the six paid add-ons.
- JobAdder — Job boards 200+ job boards.
- JobAdder — Trust Centre ISO 27001:2022 certification.
- Kepler pricing USD 99 per user per month billed annually (USD 1,188 per seat per year) or USD 129 monthly, one edition, unlimited records, free migration on every plan, additional AI capacity on request.
Kepler is a recruitment CRM and this post is published by Kepler, so read it as an interested party's account. We have tried to describe Recruiterflow as its own team would recognise it, and every factual claim is sourced above. If something here is out of date or wrong, tell us and we will correct it.