What are Kepler and Recruiterflow?
Kepler is a recruitment CRM built around AI Chat. It is on every page, reads your whole database and does the work you ask for. It searches, scores candidates against a job, answers questions about the desk and drafts messages. Nothing is written to a record until a person approves it.
Around AI Chat sit the everyday parts of an agency desk:
- pipelines, jobs, tasks and interview logging
- Gmail and Outlook sync, AI email drafting and one-click thread summaries
- one inbox for email and WhatsApp messages
- a meeting notetaker for Microsoft Teams, Zoom and Google Meet
- campaigns, automations, a client portal and a consent ledger
- LinkedIn search that shows whether a person is already in your database
- a careers site on your own domain, a public API and an MCP server
Recruiterflow is an ATS and CRM for search and recruitment firms. It is organised around three things: the ATS and CRM, a multichannel sequencing engine, and AIRA, a set of AI agents that each handle one recruiting task. Automation recipes, a Chrome sourcing extension, reporting and an open API sit alongside.
What is the main difference between Kepler and Recruiterflow?
The main difference is how you work. In Kepler you ask AI Chat in plain English, for example “which of my Berlin candidates has worked on a payments product, and when did we last speak?”, and it searches CVs, notes, emails and call transcripts for you. It then scores the people against the job and proposes record updates you approve.
Kepler is one plan with the AI included. There are no agents to choose, no plan to upgrade to and nothing to assemble. AI Chat, matching, the notetaker and record updates are all in USD 99 per user per month billed annually.
Recruiterflow’s model is an outbound platform with a specialist agent per task: a notetaker, a matchmaker, a field updater, a submission writer and others, each switched on separately. The agents are only on the AIRA Plan, which Recruiterflow prices on request.
How much does Recruiterflow cost compared with Kepler?
Kepler is USD 99 per user per month billed annually (USD 1,188 per seat per year), or USD 129 monthly. That is one plan with every feature, unlimited records, free migration and a monthly AI allowance, with more capacity on request.
Recruiterflow’s AIRA Plan is the like-for-like plan, because the AI agents are only on it. Its pricing page, read 13 Sep 2026, gives the price as “Let’s chat custom pricing”.
Recruiterflow’s other plan, the Platform Plan, is USD 119 per user per month billed annually or USD 149 monthly. It does not include the AIRA agents, omnichannel communication sync or custom BI dashboards.
- Recruiterflow states there are no add-ons within a plan, and every current and future AIRA agent is included on the AIRA Plan.
- Self-serve Excel or CSV import is free. White-glove migration is paid, priced by data volume and typically takes six to eight weeks.
- A migration fee waiver is discussed only on multi-year contracts.
How does Kepler’s AI compare with Recruiterflow’s?
The two cover much of the same ground. The differences are in shape and packaging.
- Search. Kepler searches candidates, CVs, notes, emails and call transcripts in plain English. Recruiterflow’s Ask AIRA reads, in its own words, “resumes, notes, emails, call logs, activity history, LinkedIn, even external data”.
- Matching. Kepler scores every candidate from 0 to 100 against the job. The score comes from criteria taken from the job description, which you can edit, and each one shows the line from the CV, call or email behind it. Recruiterflow’s AIRA Matchmaker, on the AIRA Plan, lets you rewrite the criteria in plain English and returns a score with “Fit Score reasons”.
- Record updates. Kepler turns emails, calls and messages into suggested updates and tasks that a person approves, and records where each one came from. Recruiterflow’s Field Updates Agent, on the AIRA Plan, can update profiles automatically or suggest changes, chosen per field.
- Meeting notes. Kepler’s notetaker joins Teams, Zoom and Google Meet calls and files the summary, next steps and transcript on the record. AIRA Notetaker does similar work, only on the AIRA Plan.
- Writing. Kepler drafts an email in any composer from the thread, the record, recent notes and the job, and summarises a thread in one click. Recruiterflow lists a Submission Agent and a Summarisation Agent.
The shape is the bigger difference. Kepler is one AI Chat with one approval step. You can @-mention a record, save the results as a list, and pause and resume a run. Recruiterflow configures a separate agent for each job.
How do Kepler and Recruiterflow handle outreach and contact details?
Kepler’s campaigns send the emails for you. When a step needs a call or a LinkedIn or WhatsApp touch, Kepler puts it on the recruiter’s task list and carries on with the sequence once it is done. Each campaign has:
- audiences, delivery windows and exit criteria
- reply classification, with the stage updated when someone replies
- per-mailbox daily caps, a ramp for new mailboxes and sending from a colleague’s mailbox with their consent
- saved templates, an A/B test on the first step and attribution to placements
Recruiterflow’s sequences combine email, call and SMS steps, with branching logic and tracking by channel and step.
For phone and text, Kepler connects Ringover, RingCentral, Twilio, JustCall or Telnyx. It imports call and SMS history, logs calls to the right record, and sends a consent-checked SMS from your line. Recruiterflow runs SMS as a sequence step.
For contact details, Kepler finds work and personal emails, mobile numbers and LinkedIn URLs, for one record or in bulk, with a review step. Recruiterflow’s AIRA Source searches an external profile database, with phone and email finder agents.
For LinkedIn, Kepler can search LinkedIn, shows whether a person is already in your database and what has changed since you last spoke, and adds them if they are not. Recruiterflow offers a Chrome extension for sourcing.
What does Kepler include that Recruiterflow handles differently?
- One published price with the AI inside it. Kepler’s USD 99 covers AI Chat, matching, the notetaker and record updates. Recruiterflow’s equivalents are only on the AIRA Plan, priced on request.
- A free migration done for you. Kepler extracts, maps, de-duplicates and checks your data on every plan, and rebuilds custom fields as real fields. Recruiterflow offers a free CSV import or a paid white-glove migration.
- History and undo on every field. Kepler records who or what changed each field, and where an AI suggestion came from, and lets you restore an earlier value. When two people edit one record at once, Kepler stops one edit silently overwriting the other.
- Job pages on your own domain. Kepler publishes roles to a branded careers site on your domain, with Google-for-Jobs data on each role and applicants parsed and scored on arrival. Recruiterflow does not host the careers page on your own domain. It puts it at recruiterflow.com/[company-name]/jobs, with an iframe embed for your own site, and posts to boards such as LinkedIn, Indeed and Glassdoor.
- One list of everything that runs by itself. Kepler’s automations register shows what each automation reads and writes, when it last ran, and a switch to turn it off. Recruiterflow keeps automation recipes in settings and a separate activity view for its agents.
Which agencies is Kepler built for?
Kepler is built for agencies whose most valuable asset is the database they already own: years of CVs, notes, emails and call transcripts. Kepler’s AI Chat searches all of it in plain English, scores people against a job with the line behind each criterion, and acts on the answer once you approve.
It suits agencies that want the AI in a price they can read on the website, a clear record of what changed on each field, and job pages on their own domain. It also suits desks that run email campaigns with call, LinkedIn and WhatsApp steps, and that keep consent records with a lawful basis and an expiry date on every candidate.
And it suits agencies that have put off switching because migration looked expensive. Kepler’s migration is free on every plan, done by Kepler, and completed in days.
Can you migrate from Recruiterflow to Kepler?
Yes, and Kepler does the migration for you on every plan. You send an export from Recruiterflow, plus any loose CVs, spreadsheets and inbox archives. Kepler handles the extraction, mapping, de-duplication and checks, and rebuilds your custom fields as real fields rather than notes.
Before the full load you review fifty of your own records, fully parsed. Activity, stages and history come across with the records, and the timing Kepler commits to is “in days”.
The parsing engine comes from RemakeCV, a CV parsing tool built by the same team as Kepler and used by 300+ recruitment agencies. Kepler also exports your whole workspace at any time with no exit fee.
Frequently asked questions
Is Recruiterflow better than Kepler?
It depends on how you want to work. If you want a modern, easy-to-use CRM with the AI included, where you ask AI Chat in plain English and it finds, ranks and updates records for you, choose Kepler. It is one plan at USD 99 per user per month billed annually, with a free done-for-you migration.
If you want an outbound platform built around multichannel sequences, with a separate AI agent for each task on a plan priced on request, Recruiterflow is built for that.
How much does Recruiterflow cost?
Recruiterflow’s AIRA Plan, the one with the AI agents, is “Let’s chat custom pricing” as of 13 Sep 2026. Its Platform Plan is USD 119 per user per month billed annually or USD 149 monthly, without the AIRA agents. Kepler, for comparison, is USD 99 per user per month billed annually, or USD 129 monthly, with every feature included.
Is Recruiterflow’s AI included in the base price?
Kepler includes AI Chat, matching, the notetaker and record updates in one published price of USD 99 per user per month billed annually. AI Chat is included on every plan, monthly and annual, with no add-on or upgrade needed. Recruiterflow’s AIRA agents, omnichannel sync and custom BI dashboards are only on the AIRA Plan, whose price is not published. The Platform Plan does not include them.
How do Kepler’s campaigns compare with Recruiterflow’s sequences?
Kepler’s campaigns send the emails for you and remind your team when it is time to call or reach out on LinkedIn or WhatsApp. They include sending caps per mailbox, a ramp for new mailboxes, reply classification, an A/B test on the first step and attribution to placements. Recruiterflow’s sequences combine email, call and SMS steps, with branching logic.
Do Kepler and Recruiterflow update records automatically?
Kepler reads emails, calls and WhatsApp messages and proposes field updates and tasks for a person to approve. Each suggestion shows its source, and every change can be undone from the field’s history. Recruiterflow’s Field Updates Agent, on the AIRA Plan, can either update profiles automatically or suggest changes for review, set per field.
How do Kepler and Recruiterflow find contact details?
Kepler finds work and personal emails, mobile numbers and LinkedIn URLs for one record or in bulk, with a review step. It can also search LinkedIn, shows whether a person is already in your database and what has changed since you last spoke, and adds them if they are not. Recruiterflow’s AIRA Source searches an external profile database, with phone and email finder agents.
How long does it take to migrate from Recruiterflow to Kepler?
Kepler commits to “in days” and does the work itself, free on every plan. You review fifty of your own records before the full load, and custom fields, activity, stages and history all come across. Recruiterflow’s own FAQ says its paid white-glove migration typically takes six to eight weeks.
Does Kepler offer single sign-on?
Yes. Single sign-on is available on the Enterprise plan. MFA is available to every member, with an admin switch to require it across the workspace.
Sources
Every claim about another vendor on this page comes from that vendor's own public material. Where a vendor does not publish something — pricing is the usual one — this post says so rather than estimating.
- Recruiterflow — pricing Matched plan: the AIRA Plan, “Let’s chat custom pricing”, carrying AIRA Notetaker, Matchmaker, Job Change Alerts, Field Updates Agent, Submission Agent, Task Agent, omnichannel communication sync and custom BI dashboards. Lower tier: Platform Plan USD 119 per user / month billed annually and USD 149 monthly. Also used for “No add-ons. No surprises. No extra costs.” and the migration FAQ: free self-serve Excel/CSV import, paid white-glove migration “typically completed in 6–8 weeks”, priced by data volume, fee waiver discussable on multi-year contracts.
- Recruiterflow home page Category positioning; the AIRA module list; AIRA Source.
- Recruiterflow — AI recruiting software The agent roster, including AIRA Matchmaker, Update Field Agents, Submission Agent, Task Agent, Summarisation Agent, Research Agent and Phone & Email Finder.
- Recruiterflow — multichannel sequences “Email, calls, SMS, professional networking platforms natively in Recruiterflow”; branching logic; channel-level and step-level tracking.
- Recruiterflow — applicant tracking software Chrome extension for sourcing; job-board promotion; reporting.
- Recruiterflow — AIRA Notetaker The notetaker joins the call, transcribes, summarises, creates tasks and works with the CRM update agent.
- Recruiterflow blog — “Never open a profile again, just Ask AIRA” Ask AIRA’s corpus: “Resumes, notes, emails, call logs, activity history, LinkedIn, even external data”.
- Recruiterflow Help Center — What are Automated AIRA Agents? The per-field automatic-versus-suggest setting; the profile activity log and the automated-agents activities view.
- Recruiterflow Help Center — How to customize the criteria in AIRA Matchmaker Criteria are derived per job and editable in plain English; results show criteria scores and “Fit Score reasons”.
- Recruiterflow Help Center — How to set up your careers page The careers page is hosted at recruiterflow.com/[company-name]/jobs; the alternative for your own site is an iframe embed.
- Recruiterflow Help Center — Jobs Job posting to LinkedIn, Indeed, Glassdoor, ZipRecruiter and SimplyHired.
- Kepler pricing USD 99 per user per month billed annually (USD 1,188 per seat per year), a single plan with every feature included, unlimited records and storage, free done-for-you migration, and additional AI capacity on request.
Kepler is a recruitment CRM and this post is published by Kepler, so read it as an interested party's account. We have tried to describe Recruiterflow as its own team would recognise it, and every factual claim is sourced above. If something here is out of date or wrong, tell us and we will correct it.