The seven Tracker alternatives, in one line each
- Kepler — permanent desks that want the database read, at one published price.
- Bullhorn — enterprise staffing firms that need pay and bill, VMS and a partner marketplace.
- Vincere — UK and APAC mid-size agencies that want TimeTemp and The Access Group behind it.
- Crelate — US boutique agencies with lighter contractor volume and an optional back office.
- Recruit CRM — small and mid-size agencies that want timesheets and invoicing at a published price.
- JobAdder — agencies whose flow comes from paid job boards, with payroll partners in a marketplace.
- Recruiterflow — boutique agencies whose desk runs on multichannel outbound sequences.
Why do agencies look for a Tracker alternative?
The reasons an agency looks past Tracker are structural, visible on its plans page rather than in anyone’s opinion. Four recur.
- The working tier is a quote. Of Tracker’s four plans, the first with multi-channel sequences, AutoAction, Watchdogs, REST API access, timesheets and candidate compliance is Professional, priced “Contact Sales — Custom pricing” (13 Sep 2026); Enterprise is also a quote. Working out what Tracker costs means knowing which features you need first.
- The published tiers are narrow. Launch at USD 79 per user per month is capped at five recruiters and drops the AI Content Suite, client portal, custom reporting and mobile app; Core at USD 99 adds those back but still has no sequences, automation, API or timesheets. Both are billed monthly; no annual figure is published.
- A six-month minimum and unpublished discounts. The plans FAQ states a six-month minimum and that annual subscriptions are discounted without saying by how much; job boards are purchased separately and no migration fee is published.
- The AI is unpriced by tier. Tracker’s AI page states that TrackerAI capabilities and access levels vary by tier, with no price, add-on or credit figure, so an agency buying Tracker for EVA cannot read on the site which plan gives it what.
None of those is a reason for a temp or contract desk to leave Tracker; a back office inside the ATS is what Tracker sells and most of this list does not. The list is sorted by how much of it each alternative keeps.
Tracker alternatives compared at a glance
The matched plan is the tier that carries each vendor’s AI features, never the cheapest one. Annual-billing basis where the vendor publishes one, in the currency they publish, checked 13 Sep 2026.
| Tool | Best for | Matched plan, annual basis | AI in that plan | Publishes pricing |
|---|---|---|---|---|
| Kepler | Permanent desks whose asset is the database | One edition, USD 99 per user / month | Yes, with a monthly allowance | Yes |
| Tracker | Temp, contract and shift desks | Professional, not published | “Varies by tier”, no figure | Launch and Core only, monthly |
| Bullhorn | Enterprise staffing with pay and bill | Bullhorn Pro, not published | Yes, on Pro | Starter and Core only |
| Vincere | UK and APAC agencies with temps | CRM and ATS from GBP 69 + Base Smart Pack from GBP 25 per agency, monthly “from” prices | Add-on: the Smart Pack | UK “from” prices only |
| Crelate | US boutiques, optional back office | Business Plus, not published | Yes; texting and enrichment carry a fee | Lower tiers only |
| Recruit CRM | Small and mid-size, timesheets on every plan | Business, USD 135 per user / month | Yes; analytics, automation, enrichment are add-ons | Yes |
| JobAdder | Advertising-led agencies, APAC and UK | Recruiter Essential, not published | Yes (Adder Intelligence) | No |
| Recruiterflow | Outbound-led boutique agencies | AIRA Plan, not published | Yes, on the AIRA Plan only | Platform Plan only |
How we evaluated these alternatives
Every claim about another vendor comes from that vendor’s own public material, read on the dates in the sources list, and every price is the plan that carries the AI features rather than the cheapest tier. Where a vendor does not publish a price, this post says so. Kepler publishes this page and is one of the seven, so read the Kepler entry as an interested party’s account.
1. Kepler
What it is
Kepler is a recruitment CRM built around one assistant and a searchable database. A single agent in a sidebar on every page — roughly fifteen tools, results returned as record sets you can save as a list — reads the whole workspace and can create and update records once you approve the change. Search is hybrid semantic and keyword retrieval across CVs, notes, email threads and call transcripts; matching returns a ranked shortlist with a verdict and a source for every requirement; and emails, calls and messages become proposed field updates you approve or reject, with per-field history and undo. Around that sit pipelines, email and calendar sync, a meeting notetaker, a WhatsApp and LinkedIn inbox, CV parsing and formatting, email campaigns, automations, reporting, a client portal, a consent ledger, a job board on your own domain, and a public API with webhooks. It suits a permanent, retained or direct-hire desk whose invoicing already lives elsewhere.
Pricing
USD 99 per user per month billed annually (USD 1,188 per seat per year), or USD 129 monthly. One edition, every feature included, unlimited records, a monthly AI allowance with more on request, and a done-for-you migration free on every plan: you review fifty of your own records before the full load, and it lands in days. Full workspace export at any time, no exit fee.
What Kepler does not do
Kepler has no timesheets, expenses, invoicing, payroll or back office; no candidate compliance module (its consent ledger records lawful basis and expiry but tracks no certifications); no shift planner; no SMS inbox; no video interviewing; no job multiposting; no mobile app; and no ISO 27001 or SOC 2. Tracker ships every one of those. A temp, contract or shift desk should treat that as disqualifying; for everyone else, Kepler’s API and webhooks let a placement drive the pay-and-bill system you already run.
See Kepler’s pricing and the feature pages.
2. Bullhorn
What it is
Bullhorn is the incumbent platform for staffing and recruitment: more than 10,000 companies, over 1,400 employees and more than 25 years in the industry, by its own account. It is an ATS and CRM sold in editions, with Bullhorn One layering time and expense capture, invoicing and payroll on top, Amplify carrying the AI, and a Marketplace of 300+ pre-integrated partners. It is the closest substitute for Tracker here: the same staffing segment with the back office in the same vendor, at larger scale.
Pricing
The like-for-like plan is Bullhorn Pro, the small-agency tier that carries the recruitment CRM, AI search and match, Amplify Chat and AI call transcription; it is quote-only, as are Bullhorn Max, Front Office, Bullhorn One and all eight add-ons (bullhorn.com/small-agency-software/pricing, 13 Sep 2026). Starter at USD 99 and Core at USD 165 per user per month are published, but neither carries Pro’s AI or the recruitment CRM. Prices exclude VAT and the billing basis is not stated. Implementation is free on Starter, Core and Pro; Onboarding and Back Office are priced separately.
Where Bullhorn is ahead of Kepler
Bullhorn One captures time and expense from all sources, automates invoice creation with signed timesheets attached and runs payroll including contractors across multiple EINs; Kepler has no timesheets, invoicing or payroll. The Marketplace lists 300+ pre-integrated partners, where Kepler has an API and webhooks and no marketplace. Bullhorn sells VMS Automation, Onboarding, Middle Office and a Credentialing and Compliance Manager, runs SMS campaigns in Bullhorn Automation’s upper editions, states SOC 2 and ISO 27001 compliance, and can supply references of any size. Kepler has none of those.
Side by side: Kepler vs Bullhorn. The long-form account: the Bullhorn review.
3. Vincere
What it is
Vincere is a recruitment platform for mid-size agencies in the UK and APAC, sold as Access Vincere Evo by The Access Group and described as trusted by 22,000+ recruiters: a core CRM and ATS surrounded by modules — TimeTemp for pay and bill, Engage and Portals for candidate-facing sites, Vinneo for video — with Access FastTrack360 Evo for payroll alongside. For a UK Tracker customer it is the nearest like-for-like: front office, temps and a group with payroll behind it.
Pricing
The like-for-like plan is the CRM and ATS licence from GBP 69 per user per month plus the Base Smart Pack from GBP 25 per agency per month, the pack carrying Copilot, candidate scoring and the content optimiser. Both are UK “from” prices billed monthly with a tailored quote; no annual figure is published (13 Sep 2026). The licence alone carries none of the AI. The enrichment agent, chatbots and CRM automation need the Automate pack from GBP 235 per agency per month; advanced analytics and connectors are paid add-ons.
Where Vincere is ahead of Kepler
Vincere TimeTemp covers timesheets, leave, shift scheduling, pay rules and invoicing, with Access FastTrack360 Evo for payroll beside it; Kepler has none of that. Vincere posts jobs through Broadbean and idibu, sells Access Onboarded for screening, has SMS from the record, native iOS and Android apps, Vinneo for video interviewing, and the LiveList, Engage and Portals products for client- and candidate-facing sites. Kepler has one client portal per job and a job board on your domain.
Side by side: Kepler vs Vincere. The long-form account: the Vincere review.
4. Crelate
What it is
Crelate is a long-established recruiting platform for boutique and mid-size agencies in the United States, sold in named parts: Crelate Recruit (ATS and CRM), Crelate Hire (onboarding and compliance) and Crelate Deliver, the optional back office for assignments, timekeeping, invoicing and payroll export, aimed at firms with lighter contractor volume. Its AI is Co-Pilot for in-app chat, a Discovery Agent over an external profile network and an Insights Agent. For a US Tracker customer with a modest contract book, Crelate keeps the back office without Bullhorn’s scale.
Pricing
Business Plus, the tier with the Advanced AI Assistant, automation and sequences and the full API, is listed as “Custom”, paid annually (crelate.com/pricing, 13 Sep 2026) — no public figure. Business is USD 119 per user per month billed annually or USD 149 monthly, with the AI Assistant and client portals but not sequences, business-development workflows or the full API. Essentials is USD 85 paid annually, capped at two users and 20,000 contacts. Texting, email campaigns, eSignature and enrichment carry an additional fee on every tier; migration is a separate package scoped by sales.
Where Crelate is ahead of Kepler
Crelate Deliver runs timekeeping, invoicing and payroll export inside the same platform the recruiters use, with named partners for firms that outgrow it; Kepler has no back office at any price. The Discovery Agent searches what Crelate describes as up to 1 billion people; Kepler sells no candidate database. Crelate lists business-development workflows on Business Plus, texting from Crelate and from Crelate Connector, its iOS and Android app, and ISO/SOC 2 compliance among its Platform-tier options. Kepler has none of those.
Side by side: Kepler vs Crelate. The long-form account: the Crelate review.
5. Recruit CRM
What it is
Recruit CRM is an ATS and CRM for recruitment agencies sold in more than a hundred countries; its pitch is breadth at a low per-seat price: calling with recording, bulk texting, sequencing, timesheets, invoicing, a website builder and a mobile app, with AI features layered across them. It is the only alternative here that publishes an annual price for the plan carrying its AI and keeps timesheets and invoicing on every plan — for a Tracker customer, the combination that matters.
Pricing
Recruit CRM Business is USD 135 per user per month billed annually or USD 159 monthly (recruitcrm.io/pricing, 13 Sep 2026): the first tier with the fifty-match AI matching allowance, MCP and open API access. Pro is USD 95 annual (USD 109 monthly) with two AI matches, no API or MCP, one pipeline and one sequence. Enterprise at USD 215 annual bundles the add-ons billed separately below it, Advanced Analytics at USD 25 and LinkedIn Messages at USD 12 per user per month among them. Done-for-you migration is priced by data volume; the CSV import tool is free.
Where Recruit CRM is ahead of Kepler
Recruit CRM sells timesheets, invoicing and contractor pay as a product line and lists invoicing on all three plans; Kepler has no back office. It ships bulk texting with SMS as a sequence step, places and records calls inside the product, multiposts to what it describes as 5,000+ channels, finds missing emails and phone numbers, sources across the open internet, ships Android and iOS apps, and states ISO 27001 and SOC 2 certification. Kepler has none of those.
Side by side: Kepler vs Recruit CRM. The long-form account: the Recruit CRM review.
6. JobAdder
What it is
JobAdder is a long-established ATS and recruitment CRM for agencies and in-house teams, weighted towards Australia and New Zealand with a substantial UK business. Its feature list is distribution-heavy: posting to more than 200 job boards, a marketplace of more than 100 integrations, four portals, an opportunity pipeline, SMS recruitment and iOS and Android apps. It runs no native back office, but its marketplace carries payroll partners, which puts it closer to Tracker than the entry below.
Pricing
JobAdder publishes no price for any plan. The tier to put beside the others is Recruiter Essential, whose card lists Adder Intelligence (Smart Summaries, Smart Sync, Smart Job Descriptions, Smart Floats); jobadder.com/pricing (13 Sep 2026) offers a tailored proposal after a demo. Recruiter Lite is also unpriced and drops Adder Intelligence, automations, analytics and API access. Six paid add-ons include API and sandbox, single sign-on, Broadbean and the Hiring Manager Portal. Migration cost is not published.
Where JobAdder is ahead of Kepler
One written ad posted to more than 200 job boards, where Kepler has no multiposting. A marketplace of more than 100 integrations including payroll partners such as Astute Payroll, APositive and Bilflo, which Kepler reaches only through its API and webhooks. iOS and Android apps, SMS as a platform feature, four branded portals against Kepler’s one, an opportunity pipeline, LinkedIn Recruiter System Connect and SEEK Talent Search Connect, ISO 27001:2022 certification, and years of customer case studies. Kepler has none of those.
Side by side: Kepler vs JobAdder. The long-form account: the JobAdder review.
7. Recruiterflow
What it is
Recruiterflow is an ATS and CRM for search and recruitment firms, built around a multichannel sequencing engine and AIRA, a suite of AI agents each scoped to one task; its website states that 2,100+ search firms use it. It has no back office, so it is here for the Tracker customer whose desk is permanent placement and whose Sequencer is the feature they would miss most.
Pricing
The AIRA Plan, which carries AIRA Notetaker, AIRA Matchmaker and the Field Updates Agent, is priced “Let’s chat custom pricing” (recruiterflow.com/pricing, 13 Sep 2026). The Platform Plan is USD 119 per user per month billed annually or USD 149 monthly and drops every AIRA agent, omnichannel sync and custom BI dashboards. No add-ons within a plan. Self-serve import is free; white-glove migration is paid by data volume, 6–8 weeks, with a fee waiver discussed only on multi-year contracts.
Where Recruiterflow is ahead of Kepler
Its sequences send email, calls, SMS and professional-networking messages natively with branching logic; Kepler’s campaigns send email only. AIRA Source covers 850M+ profiles with phone and email finder agents, and Kepler has no sourcing database. Recruiterflow posts jobs to LinkedIn, Indeed and Glassdoor, models deals with a probability to close, attaches interview scorecards to pipeline stages, and publishes a dozen named case studies. Kepler has none of those.
Side by side: Kepler vs Recruiterflow. The long-form account: the Recruiterflow review.
Which Tracker alternative should you choose?
You bill hours and the back office has to stay inside the ATS. Choose Bullhorn at enterprise scale for Bullhorn One, VMS automation and the marketplace; Vincere as a UK or APAC mid-size agency for TimeTemp with The Access Group’s payroll products; Crelate as a US boutique with lighter contractor volume; Recruit CRM for timesheets and invoicing at a published USD 135 with the AI in the same tier. All four keep what Tracker gave you; only Recruit CRM publishes the full price.
Your desk is permanent, retained or direct-hire, and your database is the asset. Choose Kepler: one edition at USD 99 with the sequences, automations, API and migration that Tracker gates at Professional, and a search that reads the notes, emails and call transcripts Tracker’s Boolean search does not. Accept that there is no timesheet, no SMS inbox and no mobile app.
Paid job boards are where your candidates come from. Choose JobAdder for 200+ boards from one screen and payroll partners in its marketplace, and budget for a tailored proposal.
Outbound is how the desk makes money. Choose Recruiterflow for native email, call, SMS and LinkedIn sequences on an AIRA Plan priced on request, and accept that it has no back office either.
Frequently asked questions
Is Kepler a good Tracker (TrackerRMS) alternative?
For a permanent, retained or direct-hire agency, yes: Kepler is USD 99 per user per month billed annually with one edition, so the Sequencer-equivalent campaigns, automations, REST API and webhooks that Tracker gates at its quote-only Professional plan are simply on, the migration is done for you at no cost, and the assistant and search read CVs, notes, emails and call transcripts rather than structured fields alone. For a temp, contract or shift desk, no: Kepler has no timesheets, expenses, invoicing, payroll, shift planning, candidate compliance or video interviewing, and Tracker ships all of them.
How much does Tracker (TrackerRMS) cost?
The Tracker plan to compare with anything else is Professional — the first with the Sequencer, AutoAction, Watchdogs, REST API and timesheets — and as of 13 Sep 2026 tracker-rms.com/plans/ prices it “Contact Sales” with no public figure; Enterprise is also a quote. The cheaper tiers are Core at USD 99 and Launch at USD 79 per user per month, billed monthly with a six-month minimum commitment, and neither carries those features; Launch is capped at five recruiters. Annual subscriptions are discounted by an unpublished amount, job board subscriptions are purchased separately, and no migration fee is published.
Which Tracker alternatives have timesheets, invoicing and payroll?
Bullhorn (Bullhorn One: time and expense capture, invoicing and payroll), Vincere (TimeTemp: timesheets, pay rules and invoicing, with Access FastTrack360 Evo for payroll), Crelate (Crelate Deliver: assignments, timekeeping, invoicing and payroll export) and Recruit CRM (timesheets, invoicing and contractor pay, with invoicing on all three plans). JobAdder runs no native back office but lists payroll and billing partners such as Astute Payroll, APositive and Bilflo in its marketplace. Kepler and Recruiterflow have no timesheets, invoicing or payroll; Kepler offers a REST API and outbound webhooks so placements can drive a separate pay-and-bill system.
Which Tracker alternatives publish their pricing?
Kepler publishes one price, USD 99 per user per month billed annually, with every feature included. Recruit CRM publishes Business at USD 135 annual, the tier with its working AI allowance. Vincere publishes UK “from” prices billed monthly — GBP 69 per user plus a GBP 25 per-agency Base Smart Pack for the AI — with a tailored quote for the actual figure. Bullhorn publishes Starter (USD 99) and Core (USD 165) but prices Pro, the AI tier, on request; Crelate publishes Business (USD 119) and Essentials (USD 85) but prices Business Plus on request; Recruiterflow publishes its Platform Plan (USD 119) but not the AIRA Plan; JobAdder publishes nothing. Tracker publishes Launch and Core only. All checked 13 Sep 2026.
Does Kepler have an AI assistant like TrackerAI’s EVA?
Yes, with a different scope. Tracker’s EVA is a conversational AI grounded in your Tracker data that ranks candidates, summarises profiles, drafts emails and texts and reformats résumés on a voice or text command. Kepler’s assistant is a sidebar on every page with roughly fifteen tools: it searches CVs, notes and conversations together, returns results as record sets you can save as a list, @-mentions specific records, and puts an approval step in front of anything it writes. Kepler’s drafting is email only; it does not write text messages, and Tracker does.
Can you migrate from Tracker to Kepler?
Yes, and it is free on every Kepler plan. You send an export from Tracker plus any loose CVs, spreadsheets and shared-inbox archives; Kepler handles extraction, mapping, de-duplication and validation, rebuilds your custom fields as real fields rather than flattening them into notes, and shows you fifty of your own records fully parsed before the full load. Activity, stages and history come across, the migration lands in days, and Kepler exports the whole workspace at any time with no exit fee. The honest caveat: anything in Tracker that was doing timesheets, invoicing, compliance or shift planning has nowhere to land in Kepler.
What is the difference between Tracker and TrackerRMS?
The same product. The vendor trades as Tracker, the site is tracker-rms.com, and the footer on every page still reads TrackerRMS; the older itstracker.com host still answers but no longer serves a valid certificate. This post uses Tracker, the vendor’s current spelling, and keeps TrackerRMS in the title because that is what most people still search for.
Sources
Every claim about another vendor on this page comes from that vendor's own public material. Where a vendor does not publish something — pricing is the usual one — this post says so rather than estimating.
- Tracker — Plans & Pricing Professional “Contact Sales — Custom pricing”, the first plan with multi-channel sequences, AutoAction, Watchdogs, REST API, timesheets, the candidate portal and candidate compliance; Core USD 99 and Launch USD 79 per user per month billed monthly, Launch capped at five recruiters; six-month minimum; annual discount unpublished; job boards purchased separately; migration assisted.
- TrackerAI “Capabilities and access levels vary by tier”, no price; EVA’s voice and text commands.
- Tracker — home page “The ATS & CRM built for staffing and recruiting agencies”; front office, back office and reporting in one place; Boolean and semantic search.
- Tracker — Back Office Timesheets, expenses, the candidate portal, and QuickBooks, Sage and Xero integrations.
- Tracker — Recruitment ATS features Candidate search over 80+ filterable fields with Boolean and semantic search.
- Bullhorn — staffing software pricing for small agencies Starter USD 99 and Core USD 165 per user / month; Pro, Max, Front Office, Bullhorn One and the add-ons quote-only; prices exclude VAT; free implementation on Starter, Core and Pro; Onboarding and Back Office priced separately.
- Bullhorn — Bullhorn One Time and expense capture, invoicing and payroll.
- Bullhorn Marketplace 300+ pre-integrated partners across nine categories.
- Bullhorn — about us 10,000+ companies, 1,400+ employees, 14 countries, 25+ years.
- Bullhorn press release — strengthening cloud infrastructure The SOC 2 and ISO 27001 compliance statement.
- The Access Group — Vincere pricing (UK) CRM and ATS from GBP 69 per user / month; Base Smart Pack from GBP 25 and Automate pack from GBP 235 per agency / month; monthly “from” prices; tailored quote; add-ons.
- The Access Group — Access Vincere Evo 22,000+ recruiters; the module list and the adjacent Access products.
- Vincere help centre — Vincere TimeTemp Timesheets, leave, shift scheduling, pay rules and overtime, invoicing.
- Crelate — pricing Business Plus “Custom”; Business USD 119 annual / USD 149 monthly; Essentials USD 85 annual, 2 users and 20,000 contacts; texting, campaigns, eSignature and enrichment at additional fee; ISO/SOC 2 compliance among Platform-tier options; migration as a separate package.
- Crelate — Deliver Assignments, timekeeping, invoicing and payroll export; the named partners for firms that outgrow it.
- Crelate Connector — mobile recruiting app Texting from Crelate and from the iOS and Android app, synced.
- Recruit CRM — pricing Pro USD 95 / Business USD 135 / Enterprise USD 215 per user per month billed annually (USD 109 / 159 / 259 monthly); add-on prices; invoicing on all three plans; free CSV import versus paid migration by data volume.
- Recruit CRM — features Timesheets, invoicing, bulk texting, calling with recording, multiposting, data enrichment, AI sourcing, the mobile app.
- Recruit CRM — data security ISO 27001 and SOC 2 certification.
- JobAdder — Pricing Every plan quote-only; Recruiter Essential lists Adder Intelligence; Recruiter Lite drops it; the six paid add-ons; migration cost not published.
- JobAdder — Platform features 200+ job boards, 100+ integrations, four portals, opportunity pipeline, SMS, LinkedIn RSC, SEEK Talent Search Connect, mobile apps.
- JobAdder — Integrations marketplace Astute Payroll, APositive and Bilflo among the payroll and billing partners.
- JobAdder — Trust Centre ISO 27001:2022 certification.
- Recruiterflow — pricing AIRA Plan “Let’s chat custom pricing”; Platform Plan USD 119 annual / USD 149 monthly; no add-ons within a plan; free self-serve import, paid white-glove migration by data volume, 6–8 weeks.
- Recruiterflow home page 2,100+ search firms; the sequencing engine; AIRA.
- Recruiterflow — multichannel sequences Email, calls, SMS and professional networking platforms with branching logic.
- Recruiterflow — AI recruiting software AIRA Source 850M+ profiles and the finder agents.
- Kepler pricing USD 99 per user per month billed annually (USD 1,188 per seat per year), USD 129 monthly, one edition, unlimited records, free migration on every plan, additional AI capacity on request, full export with no exit fee.
Kepler is a recruitment CRM and this post is published by Kepler, so read it as an interested party's account. We have tried to describe Tracker as its own team would recognise it, and every factual claim is sourced above. If something here is out of date or wrong, tell us and we will correct it.