New features, improvements and fixes shipped in Kepler. Updated as we release.
Two optional rules under Settings → Jobs & pipeline → Keep them in step: mark a job Filled when every opening is placed, and when a job closes, reject its active candidates with the reason "role closed" (placed candidates are left alone). Both are off until you turn them on.
Settings → AI → Fields now lists every field for each record type, built-in and custom, plus your glossary, and replaces Fields & definitions. Each AI field can be set to Fill blanks (AI fills an empty cell on its own, with Undo, and any change to an existing value goes to Review) or Always ask.
When a candidate arrives without a LinkedIn profile, from Add candidate, a CV filed from email, a job board application or a CSV import, Kepler searches the web for it for free. A sure match is added with Undo; others wait on the record. Switch it off under Settings → Enrichment → Automatic.
Candidate, company and job records give their tabs the whole page. Details › at the end of the tab row, or Discussion in the header, opens the side panel over the content when you need it.
Moving a candidate into an interview, offer or submitted stage, rejecting them or placing them now offers to draft the email from the client's template for that stage. Accepting an AI stage suggestion opens the same dialog, and pending suggestions are marked on cards, lists, records and emails.
Link your own WhatsApp number under Settings → Connected accounts. Chats with your candidates and contacts appear on their records, shared at the level you choose, and you can reply from Kepler. See Connecting your WhatsApp number.
The scheduler now has meeting types with their own questions, weekly hours, one-off changes and time off, private links for one person, and bookings that wait for your approval. Set it up under Settings → Scheduler; see Booking pages.
Each connected inbox can have its own signature, and you can import the one you already use in Gmail or Outlook. Switching the From address in a draft switches the signature with it. Find it under Settings → Email & signature.
Help in the workspace menu opens these articles in a drawer beside your work, with Ask for questions and Contact support when you need a person.
Refresh a person's title, employer and location from their LinkedIn profile, one record or a bulk selection at a time; Compare shows each change, old and new, with Revert and Undo all. It costs 1 enrichment credit, only when something actually changed. Automatic refresh is in Settings → Enrichment and is off until you turn it on.
Use the microphone in the assistant's message box to speak instead of typing.
Rest on a candidate, contact or company name to see their email, phone and LinkedIn with quick actions, and Find for any detail that's missing. On touch screens, long-press the name.
When you remove someone you can keep their records under their name instead of handing them over. They show as Left, can't sign in and don't use a seat, and Settings → Members → Former members lets you move their records later. See Roles & permissions.
Documents people send by email or WhatsApp are saved to their candidate or contact, a CV as their CV, and a CV from someone new can become a candidate. Choose what happens under Settings → Record capture → Attachments and CVs.
On the Calls page, Send note taker takes a meeting link and sends the note taker to that call, even when it isn't on your synced calendar.
Settings now answers "who does this affect?" first: your own pages sit under your name, and the workspace's are grouped into Recruiting, AI & automation, Communication and Hiring channels. Search at the top of the sidebar finds any page or section, and old links still work.
Discuss a candidate, contact, company or job right on the record. @mention a teammate to notify them, in comments or in notes. Workspace rules for comments are under Settings → General → Discussion.
Find fills in a person's LinkedIn profile, work or personal email and mobile, one record at a time or in bulk, from an automation or by asking the assistant. LinkedIn searches are free; emails and mobiles use enrichment credits, included with every seat each month. See Billing & seats.
Placements now show Consultants on the Details tab. Add one or more people with percentage shares totaling 100%; the first line is the Lead. Everyone can see names and shares, and the Consultants dashboard counts shared work by percentage. Fee amounts remain visible to finance.
Calls, meetings and messages you log by hand sit alongside notes on a record's Notes tab — filterable by kind, with direction, outcome and the time they happened. The record's History tab stays the read-only audit spine, and scheduling lives on the Calls tab.
The Pipeline page lists every application across all jobs — stage, offer, submitted date and outcome in one place. Submissions live on the application itself: flag a stage as "Marks submitted" and the submitted date stamps automatically, and client responses are recorded as outcomes with reasons.
Compose and reply from your connected account without leaving the CRM. Save reusable email templates, set your signature, and attach files up to 25 MB. Sent mail threads back onto the right records like everything else.
The Communications page collects your correspondence by person rather than by folder — switch between Inbox, Unread, Drafts, Scheduled, Sent, Archived and Deleted, and every thread attaches itself to the matching candidate, contact and company.
Email privacy has three levels — metadata only, subject line and metadata (the default), and full access — plus per-person grants, so you can give your pod full visibility while the rest of the workspace sees only the shape of the relationship.
Zoom meetings are captured natively — no bot joins the call. Auto-recording scope lets you record all online meetings or external meetings only, and a summary template shapes how minutes are written. Transcripts and minutes export as text, JSON or Markdown, and per-meeting Delete data removes everything permanently.
Reports ships five built-in dashboards — Agency Overview, Job Orders, Placement Finance, Delivery Funnel and Recruiting Depth — plus custom dashboards you assemble widget by widget: pick a metric, a slice, a chart type and a time granularity.
Every record's History tab is a single feed of eight families — calendar events, task events, note events, updates, stage changes, list changes, files and logged calls & messages — with per-family filters.
The help center you're reading: persistent sidebar navigation, a changelog hub, and
AI-friendly docs (Copy as Markdown, open any article in ChatGPT or Claude,
and llms.txt). The Ask AI button answers questions straight from
these articles, with sources cited.
Job matching runs a criteria-first rubric: define the must-haves and nice-to-haves on a job and the matcher scores every candidate against each criterion, so you can see why someone matched — not just a number. Results blend semantic, keyword and structured signals before a final AI judge pass.
Pipelines track where a candidate is (stage) separately from how it's going (status), so a rejection at interview keeps its history. Workspace admins can customise stages per workspace, and cards on the kanban board are configurable — choose exactly which fields show.
Drop one or fifty CVs into the importer and Kepler parses them in the background into draft candidate records — contact details, work history, skills — ready for review before anything touches your database. Duplicates are flagged against existing candidates automatically.
Connect your calendar and Kepler's note taker joins your calls, records a transcript, and files a summary against the right candidate, contact and job records. Works with Zoom, Google Meet and Teams meetings booked in your synced calendar.
The Kepler extension recognises LinkedIn profiles as you browse: see at a glance whether someone is already in your CRM, and import new candidates with one click — no copy-paste.
The assistant answers questions across your whole workspace ("who have we placed at fintech companies in Leeds?"), using semantic search over candidates, jobs and notes. It can draft emails, create tasks and update records — every change is proposed for you to confirm first.
Share a booking link and let candidates and clients pick a slot that works — synced against your real calendar availability, with automatic calendar invites.