AI Note Taker for meetings

Flip one switch and Kepler covers your online meetings: it records, transcribes, and generates structured minutes — attached to the meeting and linked to the relevant records.

Turning it on

1. Connect your calendar (see Calendar & scheduling).
2. Go to Settings → Calls and enable Online Meetings. The first time, you'll be asked to accept the Note Taker terms.
3. From then on, upcoming calendar meetings with a valid video link are covered automatically. Your calendar is checked for new meetings every 15 minutes.

How each platform is covered

Platform	How it works
Google Meet / Microsoft Teams	A note-taker bot joins the call as a visible participant — admit it from the lobby like anyone else. Set the name it appears under in Settings → Calls → Meeting bot identity.
Zoom	Captured natively through Zoom's realtime media service — no bot joins the call. Connect Zoom from the same page; Kepler shows connection status and requirements.

If several teammates have the Note Taker enabled for the same meeting, only one bot attends.

Choosing what gets recorded

The Auto-recording scope setting controls coverage:

• All online meetings — every eligible meeting on your calendar.
• External meetings only — only meetings with at least one participant outside your company's email domains, so internal stand-ups stay off the record.

Meeting statuses

Upcoming eligible meetings and their note-taker status appear under Settings → Calls; completed and failed recordings and notes appear on Calls. Each shows where its note taker stands: Note Taker scheduled → Joining… / In lobby (admit it!) → In meeting → Generating notes… → Notes ready. Failed / Denied entry / Cancelled mean something stopped it — most often the bot wasn't admitted from the lobby.

What you get

• Structured minutes — summary, key points, action items — typically ready 2–5 minutes after the meeting ends, with one-click copy.
• Full transcript — searchable, speaker-attributed.
• Recording playback — via a secure, short-lived link.
• Exports — transcript as .txt or .json, minutes as Markdown.

Recent notes are listed on the Calls page (searchable and filterable); failed artifacts can be retried, and users with permission to delete activities can permanently remove a meeting's recording, transcript and minutes with Delete meeting data.

Shaping the minutes

The Summary Template setting takes free-text instructions for how minutes should be written — the sections you want, the tone, the facts to always extract ("always capture salary expectations and notice period"). Insights from meetings also feed the same AI review flows as email: follow-up tasks and record updates can be proposed from what was said — always subject to your approval in Notifications.

Etiquette and consent

On Meet and Teams the bot appears as a named participant, so everyone can see the call is being covered; Zoom's native capture doesn't add a participant, so tell attendees yourself. Recording laws vary by region — get consent where required. Don't need coverage for a sensitive call? Change your recording scope, or disable Online Meetings, before the meeting starts.