Setting up your job portal

Every workspace gets a hosted, public Job Portal — a branded careers page listing your published vacancies and taking applications, with no separate website needed. Candidates can browse and apply without an account; applications wait for a recruiter's decision on the Applicants page.

Configure the portal

Go to Settings → Job board. The page has these sections:

Most changes collect in the bar at the bottom of the page: click Save there, then open your portal URL to check the result. The logo and the screening questions save on their own. The portal is mobile-first, so test it on a phone too.

Theme and preview

Choose a theme in Branding:

• Bento (default) — brand-forward: a deep header in your colour, rounded role cards and a filter rail.
• Ledger — editorial: warm paper, serif headlines and a ruled list, with your colour as an accent.
• Index — utilitarian: a white page with black rules, a numbered table and monospace details.
• Atlas — a brand-coloured header, clear role rows and a focused job page.
• Grove — a soft introduction, department-grouped roles and spacious reading.
• Signal — strong typography, compact filters and a two-column role grid.

The Preview section re-renders as you change settings, using your published roles or sample ones (switch with Preview roles). Click the portal name or the headline inside the preview to edit them directly — that's where the portal's name and intro text are set. Click Full preview to see the whole board, or Job page to see a single role.

For the logo, click Upload logo (or Replace logo) under Branding. PNG, JPG, WebP, GIF and SVG all work. A wide logo, such as a wordmark, is shown at its full width in place of the board name; a square mark sits beside the name. The logo saves as soon as it uploads.

Your own domain

To serve the portal from your own domain, enter it in Custom domain under Portal, save, add the displayed CNAME record at your DNS provider, then click Verify DNS. DNS verification can be followed by Securing domain while the security certificate is issued. If that status appears, wait a few minutes and verify again. Once the domain is live, the preview address bar shows your domain instead of the Kepler URL. If verification fails, check the saved domain and the displayed CNAME target at your DNS provider before retrying.

Put the board on your own website

Under Put it on your website, enter your site's address in Your website, for example your-agency.com (the www. version is allowed with it). Only the sites you list can show the board. Then choose how your site shows the jobs:

• Paste the board into a page (recommended). Click Save in the bar at the bottom of the page, and your code appears under Copy your code. Click Copy code and paste it into your careers page: on Squarespace, a Code block; on WordPress, a Custom HTML block; anywhere else, wherever the site takes HTML. The board sits under your own menu and grows to fit. For Squarespace step by step, see Adding your job board to a Squarespace site.
• My developer builds our own job pages. For a site that imports the jobs feed into its own job pages. The section shows the two addresses to send your developer, the jobs feed and the apply form, each with a copy button. Kepler's copies of the job pages are hidden from Google, so each job shows in search once, on your site. See Using your own website.

Your choice joins the bar at the bottom of the page, like every other change here.

When applicants join your CRM

Every applicant the AI doesn't screen out as junk waits for a recruiter on the Applicants page; nobody is added to a pipeline automatically.

What candidates see

• The job list — your published portal postings, searchable and filterable by location.
• Job pages — the advertised description with an Apply form: name, email, phone, location, LinkedIn URL, an optional CV upload, and any screening questions you added to the job.
• A confirmation after applying.

The portal exposes advertised content, not your internal CRM fields. The initial advert can contain text copied from the internal brief, so review the description for client names, fees, salary details and confidential notes before publishing.

Your apply form may also show consent boxes, depending on Settings → Privacy & consent → Job board. Required storage consent must be ticked before submission; marketing consent is optional. See Consent & GDPR records.

Anti-spam protections

The application form is protected by rate limiting, a hidden honeypot field that traps bots, and 24-hour deduplication of repeat applications from the same email to the same posting. CVs are restricted to PDF/DOC/DOCX up to 10 MB.