Managing candidates

Candidates are the heart of your database. A candidate record carries identity and contact details, structured work history, documents, applications to jobs, interviews, placements and every email and note along the way.

Ways candidates enter Kepler

• Manual entry — open Candidates, click Add Candidate and switch to the Enter manually tab.
• CV upload — upload a batch of CVs and AI parses them into draft records for review. See Adding candidates from CVs.
• From LinkedIn — import a profile in one click while browsing, with the Kepler Chrome extension.
• CSV import — see Importing your data.
• Job portal applications — applicants you Accept from a job's Inbound tab become candidates automatically, with their CV attached and parsed (see Reviewing inbound applicants).
• LinkedIn applications — parsed from LinkedIn notification emails into the same Inbound queue.
• Email attachments — CVs arriving in synced mail are recognised and attached; Kepler can propose creating a candidate from them.

The candidate profile

Tab	What's in it
Overview	Contact details, headline, location, availability and all standard/custom fields.
Profile	The structured résumé — work history, skills, education — parsed from their CV and editable.
Documents	CVs and other files uploaded by you or captured from email. Choose Use as profile source when a CV should update the candidate's structured profile.
Pipeline	Every job pipeline the candidate is in, with the current stage and outcome.
Interviews	Interview history across all jobs.
Placements	Deals where this candidate was placed.
Lists	Talent pools and shortlists the candidate belongs to.
Communications	Synced conversations with the candidate.
Calls	Recorded calls and meeting intelligence linked to the candidate.
Notes / Tasks	Notes and manually logged calls, meetings and messages; reminders and follow-ups.
History	The full timeline — stage moves, notes, meetings, field updates.

Availability

Availability records whether the candidate is Immediate, on a notice period, Unavailable or Unknown. Use it in filters and kanban views when you're sourcing for a role.

Adding a candidate to a job

From the candidate, open Pipeline and add them to a job; or work from the job's Pipeline tab and add candidates there. Either way they enter the pipeline and can be scored by AI matching against the brief. See Pipeline stages.